Executive Office Administrator – EOA
Boeing
full-time
Posted on:
Location Type: Remote
Location: Arizona • California • United States
Visit company websiteExplore more
Salary
💰 $55,250 - $86,250 per year
About the role
- Coordinate and process domestic and international business travel arrangements for three Executive Directors using Concur
- Monitor traveler itineraries and logistics, proactively addressing schedule changes and disruptions
- Collect, compile, and present travel-related documentation for executive review and/or signature
- Maintain accurate travel records and provide status visibility to executives and stakeholders as needed
- Prepare and submit expense reports in Concur in a timely and accurate manner
- Reconcile corporate credit card charges; research and resolve discrepancies as needed
- Manage and prioritize executive calendars in Microsoft Outlook to ensure efficient use of time
- Schedule and coordinate meetings across multiple stakeholders, priorities, and time zones
- Draft, edit, and maintain professional electronic and written communications (e.g., emails, memos, correspondence)
- Coordinate with appropriate focal points to support acquisition and maintenance of office resources
- Plan and execute logistics for executive-level internal and external events
Requirements
- 5+ years of experience making travel arrangements for multiple higher level executives
- 5+ years of experience managing schedules and calendars via Outlook
- Previous experience providing administrative support for higher level/executive managers
- Experience processing invoices ensuring accuracy and timely submission
- Experience using Concur for travel arrangements and expenses
- Working experience with Microsoft Suites (PowerPoint, Excel, and Outlook)
- Previous Executive Office Admin experience
- Ability to understand timing and urgency as well as delegation
Benefits
- Health insurance
- Flexible spending accounts
- Health savings accounts
- Retirement savings plans
- Life and disability insurance programs
- Paid time off
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
travel arrangementsexpense reportinginvoice processingcalendar managementlogistics planningdocumentation preparationschedulingdiscrepancy resolutionexecutive supportcommunication
Soft Skills
organizational skillstime managementproactive problem solvingattention to detaildelegationinterpersonal skillsadaptabilityprioritizationprofessionalismcommunication skills