BNY

Associate Executive Assistant II

BNY

full-time

Posted on:

Location Type: Hybrid

Location: Lake Mary • Florida • United States

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About the role

  • As an Executive Assistant you will be expected to have excellent technical and interpersonal skills, and scheduling flexibility to ensure continuity of administrative support for the partners to whom you are assigned.
  • Owning Core Executive Assistant duties of calendar coordination, travel booking, itinerary planning, expense reporting, and ensuring things don’t fall through the cracks.
  • Act as a Project manager for special projects, at the request of the executive, which may include planning and coordinating multiple presentations, disseminating information, and creating brochures.
  • Organize executive meetings, events, and conferences, managing logistics, materials and follow-up communications.
  • Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission.
  • Effectively manages the flow of information to/from the assigned EC member or senior executive and is authorized to speak on behalf of him/her in certain limited circumstances.
  • Create/design general correspondences, memos, charts, tables, graphs, business plans, etc.
  • Responsible for handling sensitive and confidential information.

Requirements

  • Bachelor's degree or equivalent work experience required
  • 5 plus years overall experience strongly preferred
  • 5 plus years’ experience as an Executive/Administrative Assistant, with proven experience working with Senior Executives is strongly preferred.
  • Advanced knowledge or Microsoft Office Suite, with experience with high level excel skills.
  • Proactive, detail-oriented, and able to manage multiple priorities with precision.
  • Professional demeanor with excellent verbal and written communication skills.
  • Strong written and verbal communication skills and the ability to multi-task.
  • Demonstrated experience employing discretion with sensitive and confidential information.
  • Anticipate and resolve scheduling conflicts effectively and proactively.
  • Understanding of how to prioritize and respond accordingly.
  • Team player who operates in a fast-paced team-oriented setting.
Benefits
  • highly competitive compensation
  • benefits
  • wellbeing programs rooted in a strong culture of excellence
  • pay-for-performance philosophy
  • access to flexible global resources and tools for your life’s journey
  • focus on your health
  • foster your personal resilience
  • reach your financial goals as a valued member of our team
  • generous paid leaves
  • including paid volunteer time
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar coordinationtravel bookingitinerary planningexpense reportingproject managementbusiness plan analysisfinancial report analysisMicrosoft Office SuiteExcel
Soft Skills
interpersonal skillsscheduling flexibilitydetail-orientedmulti-taskingprofessional demeanorverbal communicationwritten communicationdiscretionproactive
Certifications
Bachelor's degree