BJAK

Executive Operations Lead, CEO Office

BJAK

full-time

Posted on:

Location Type: Remote

Location: United States

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Job Level

Senior

About the role

  • Support the CEO directly on US launch activities, including scheduling, preparation, follow-ups, and execution of priorities tied to office and team setup.
  • Help set up the US office from scratch, including basic operational arrangements, vendor coordination, documentation, and local admin workflows.
  • Build and maintain a network of recruiters, hiring partners, and service providers in the US to support early-stage hiring needs.
  • Coordinate early hiring and interview logistics, working closely with internal TA teams and external recruiters.
  • Act as a central execution point across HR, Finance, Operations, and Product teams to ensure US launch activities stay on track.
  • Prepare materials, summaries, and briefing notes to support meetings, pitches, and discussions related to hiring, partnerships, and setup.
  • Handle ad-hoc requests, last-minute changes, and urgent execution needs with speed, flexibility, and sound judgment.

Requirements

  • Experience in office administration, operations, executive support, startup operations, or business coordination
  • Strong organisational skills and ability to manage multiple moving pieces in an unstructured environment
  • Comfort working closely with senior leadership and handling sensitive information
  • Strong communication skills and confidence engaging external parties (e.g. recruiters, vendors, partners)
  • Hands-on, proactive mindset—comfortable figuring things out without a playbook
  • Willingness to take on both operational and business-facing tasks as needed
Benefits
  • Be part of the initial US market launch and help shape how the team and office are built
  • Work directly with the CEO in a high-trust, high-visibility role
  • Broad exposure across operations, hiring, and early business execution
  • Flat, no-politics culture that values speed, ownership, and initiative
  • Competitive compensation with meaningful growth opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
office administrationoperationsexecutive supportbusiness coordination
Soft Skills
organizational skillscommunication skillsproactive mindsetability to manage multiple taskscomfort with senior leadershipsound judgmentflexibility