BJAK

Office Administrator

BJAK

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Manage Critical Correspondence: Review all incoming letters, documents, and communications daily; identify urgent matters and escalate immediately to the respective leader.
  • Office Coordination: Maintain structured filing systems for all documents, ensuring accessibility, accuracy, and confidentiality.
  • Leadership Support: Schedule and coordinate meetings, appointments, and travel for senior management, anticipating needs and managing priorities effectively.
  • Communication Gatekeeper: Serve as the first point of contact for internal and external stakeholders, ensuring prompt, professional, and accurate responses.
  • Operational Excellence: Monitor deadlines, follow-ups, and action items; proactively flag risks and ensure timely completion of tasks.
  • Administrative Execution: Draft memos, reports, and internal communications; manage office supplies and liaise with vendors to maintain seamless operations.
  • Project Assistance: Support leadership with special projects and initiatives, providing strategic administrative input where needed.

Requirements

  • 3–5 years of experience in office administration or executive support, preferably in fast-paced corporate or startup environments.
  • Exceptional organizational skills with the ability to manage multiple priorities and deadlines with precision.
  • Strong written and verbal communication skills; professional and confident in handling senior leadership matters.
  • Proficient in Microsoft Office Suite and office management tools.
  • Highly discreet and capable of handling confidential information with integrity.
  • Self-starter with a proactive mindset; thrives under ambiguity and can anticipate needs before they arise.
  • Experience working closely with senior management or in a CEO office setting.
  • Strong problem-solving and critical thinking skills with an ownership mindset.
  • Ability to act as a trusted liaison between leadership, staff, and external stakeholders.
Benefits
  • Above-market compensation
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
office administrationexecutive supportproject assistancedocument managementmemo draftingreport writingcommunication managementdeadline monitoringaction item trackingconfidential information handling
Soft Skills
organizational skillscommunication skillsproblem-solvingcritical thinkingproactive mindsetdiscretiontrustworthinessanticipation of needsmultitaskingleadership support