BibliU

Manager

• Own the full campus store transition process from planning to execution
• Serve as the main point of contact for institutions during transitions
• Develop and manage detailed project plans, timelines, and deliverables
• Chair weekly meetings between the transition workstreams
• Ensure all workstreams are progressing according to the Store Transitions Priority Checklist
• Communicate updates and timelines clearly across all stakeholders
• Coordinate in-person store visits, including POS/SFA setup with IT teams, Inventory planning and execution, transition day activities and logistics
• Deliver in-person training to new store managers during transition weeks
• Travel to our new accounts for 3–5 days per transition to help manage and action the store transition in-person
• Designing and building processes to streamline future store transitions
• Work within the inventory management system to assess supply needs and order accordingly
• Collaborate with our Store Trainer to document and enhance onboarding materials for future store managers

Transition Manager

Marketing

• Support the creation and execution of client marketing materials across multiple channels, including client launches and onboarding initiatives
• Develop fresh visual designs and produce assets within established templates and brand guidelines
• Design and update visual materials, assist with social media content creation and scheduling, draft press releases, and help maintain brand consistency across all platforms
• Manage multiple assignments simultaneously, often with competing deadlines
• Track tasks, approvals, and revisions through established workflows, delivering work on time
• Apply revisions accurately and efficiently based on feedback

Creative Marketing Specialist

Accountant

• Process and manage full-cycle accounts payable, including invoice entry, reconciliation, and payment processing.
• Engage with suppliers to respond to inquiries and maintain positive working relationships.
• Investigate and resolve invoice and payment discrepancies to ensure accurate financial records.
• Perform payment runs and ensure payments are correctly issued to vendors.
• Collaborate with team members to streamline accounts payable processes and improve efficiency.
• Utilise Microsoft Excel for data entry and analysis to support financial operations.
• Ensure all accounts payable transactions comply with company policies and procedures.
• Communicate effectively to resolve any payment-related queries.
• Prepare accounts payable reports and support month-end close procedures.
• Support the finance team with various ad-hoc requests to contribute to our collective success.

Accounts Payable Accountant

• Manage accounts receivable collections by tactfully chasing outstanding payments.
• Allocate incoming payments accurately to customer accounts within the Point of Sale system.
• Act as the primary point of contact for store managers regarding accounts receivable queries.
• Engage with customers to respond to inquiries and build strong, professional relationships.
• Prepare and manage sales invoices, ensuring accuracy and compliance with customer requirements.
• Collaborate with internal teams to guarantee accurate billing.
• Maintain financial accuracy through regular bank reconciliations and promptly address any queries.
• Generate regular receivable reports and support month-end financial procedures.
• Identify opportunities for process improvements within the accounts receivable function.
• Support the finance team with various ad-hoc requests to contribute to our collective success.

Accounts Receivable Accountant

Project Manager

• Initiating, creating, maintaining and updating project plans
• Overseeing cross-team collaboration and communication
• Tracking work across teams and/or developing systems that make this information visible
• Ensuring teams are appropriately resourced for requirements
• Tracking risks, issues and lessons learned over time
• Taking responsibility for internal timelines and escalating risks/issues
• Managing and developing relationships with external stakeholders
• Working alongside Product to ensure successful testing, training, and rollout of initiatives, then measuring initiative success
• Occasional travel to accounts to meet customers and work on new account transitions

Financial Planning and Analysis

• Managing the financial controls and reporting for BibliU Campus, this role reports into the VP Finance.
• Assist in the preparation of monthly, quarterly, and annual management accounts
• Develop and manage budgets and financial forecasts
• Identify financial trends and provide strategic insights
• Prepare month-end accounts and VAT returns
• Ensure accurate bank and balance sheet reconciliations
• Manage sales tax reporting
• Compile and submit annual property tax returns
• Manage accounts receivable, accounts payable, and general ledger
• Implement and maintain robust financial systems and controls
• Review and approve vendor payments, including commission payments
• Ensure compliance with statutory regulations and accounting standards
• Coordinate and manage external audit processes
• Develop and implement internal financial policies
• Maintain high standards of financial record-keeping
• Manage and mentor the US based finance team
• Foster a culture of accountability and continuous improvement
• Provide guidance and support to team members
• Coordinate cross-departmental financial activities

Finance Manager

• Manage and process purchase orders, supplier invoices and supplier payments.
• Check and process employee expense claims.
• Reconcile company credit cards.
• Manage sales invoices, ensuring compliance with customer requirements.
• Engage with customers and suppliers, responding to inquiries and building strong relationships.
• Collaborate with internal teams to ensure accurate billing.
• Prepare prepayments, accruals and other balance sheet reconciliations, as part of the month-end closing process.
• Manage accounts receivable collections by tactfully chasing outstanding payments.
• Maintain financial accuracy through regular bank reconciliations and promptly address any queries.
• Generate regular accounts payable / receivable reports and support month-end financial procedures.
• Manage preparation of monthly sales reports to publishers.
• Manage submission of VAT returns.
• Help optimise internal operations and processes across the business.
• Assist with budgeting and forecasting activities by providing necessary data and insights.
• Support the finance team with various ad-hoc requests to contribute to our collective success.