Project Manager

• Manage capital and Landlord work ensuring all projects are completed on time and within budget, including conformance to all policies, procedures and external regulatory requirements, for projects in the GTA and surrounding areas.
• Provide assistance to the Project Management Team, Leasing and Property Management with Tenant and Landlord’s scopes of work, budgets and assist with base-building capital projects/scopes and budgets as required.
• Follow Policies and Procedures/Criteria Manual as it pertains to construction project, tendering, coordinating and purchasing.
• Acquire and maintain all necessary close-out documentation /permits and as-built records
• Resolve disputes and advise appropriate personnel and Property Manager of any issues relating to project.
• Communicate and coordinate as necessary with Tenants, consultants, engineers, contractors and internal staff.
• Assist as required in the development and execution of capital improvement programs
• Deliver customer service excellence to both internal and external clients.
• Coordinate with designers & consultants to ensure drawings, specifications and contract documents are prepared on time and on budget.
• Work with consultant team to secure permits, municipal approval and entitlements.
• Act as the Owner representative and ensure their best interests are always maintained.
• Attend regular construction and site meetings for assigned projects throughout the GTA.
• Perform ongoing site reviews and quality control of the construction projects.
• Perform routine Safety site inspections.
• Alert internal clients of all issues impacting quality, timing and cost of assigned projects.
• Sign off on all payables for capital projects and ensure payments of obligations are met.
• Other duties include/requires for the annual Capital project financial reporting and tracking for all the GTA commercial buildings.
• Provide monthly project reports including cost reporting.
• When landlord is commencing with tenant improvement work, responsibility to coordinate entire process of tenant fit out of newly developed space is required.
• Make recommendations for the continuous improvement of policies and procedures.
• Embrace and pro-actively support BentallGreenOak’s culture of environmental sustainability, and corporate and social responsibility.
• Other duties as required and assigned from time to time.
• Contract Administration: Assist in preparation and distribution of reports and correspondence to clients/tenants/contractors.
• Liaise with contractors/consultants and accounting regarding invoicing and other matters as directed.
• Coordination of the annual capital program for the prescribed portfolio of properties.
• Track all budgets, on cost control including cost to complete, cost variances and provide updates to internal and external clients as required.
• Prepare RFQ/RFPs recommendations, initiate tenders process, tender analysis, and capital approvals submission request to clients, once approved prepare contract agreement, including CCDC”s and bonding requirements for execution.