Accounts Payable Clerk
Beta Academy
full-time
Posted on:
Location Type: Office
Location: Houston • Texas • United States
Visit company websiteExplore more
Job Level
About the role
- Process accounts payable transactions, ensuring compliance with internal policies and external regulations.
- Maintain financial documentation to be audit-ready and accessible at all times.
- Assist in preparing and processing payments, including electronic purchase orders, manual checks, and ACH uploads.
- Review invoices for appropriate coding, approval, and processing.
- Assist with processing and maintaining W9s and other vendor-required documentation.
- Support finance team with monthly closings and reconciliations.
- Assist in reviewing deposits and preparing bank deposits.
- Prepare and send invoices as needed.
- Review general ledger for budget compliance and prepare budget adjustment recommendations.
- Assist in entering and adhering to the companys budget.
- Actively contribute to improving internal financial systems and processes.
- Ensure compliance with state, federal, and institutional financial guidelines.
- Review open purchase orders and make necessary adjustments.
- Respond to vendor inquiries.
- Maintain accounts payable reports, spreadsheets, and corporate accounts payable files.
- Perform other duties as assigned.
Requirements
- High school diploma or equivalent (Bachelors degree in a business-related field preferred).
- One year of experience with accounts payable (three to five years preferred).
- Experience in a public-school environment. (preferred)
- Strong communication and interpersonal skills.
- Ability to maintain confidentiality.
- Service-oriented mindset with problem-solving skills.
- Adaptability to changing work duties and responsibilities.
- Proficiency in Microsoft Office Suite, accounting software, and financial management systems.
- Typing speed of 30-40 words per minute.
Benefits
- Extended computer time.
- Moderate lifting (15-40 lbs.).
- Repetitive 10-key data entry.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accounts payablefinancial documentationpayment processinginvoice reviewbudget compliancefinancial systems improvementW9 processingbank depositsbudget adjustmentstyping speed
Soft Skills
communication skillsinterpersonal skillsconfidentialityservice-oriented mindsetproblem-solving skillsadaptability
Certifications
high school diplomabachelor's degree