Beta Academy

Accounts Payable

• Process accounts payable transactions, ensuring compliance with internal policies and external regulations.
• Maintain financial documentation to be audit-ready and accessible at all times.
• Assist in preparing and processing payments, including electronic purchase orders, manual checks, and ACH uploads.
• Review invoices for appropriate coding, approval, and processing.
• Assist with processing and maintaining W9s and other vendor-required documentation.
• Support finance team with monthly closings and reconciliations.
• Assist in reviewing deposits and preparing bank deposits.
• Prepare and send invoices as needed.
• Review general ledger for budget compliance and prepare budget adjustment recommendations.
• Assist in entering and adhering to the companys budget.
• Actively contribute to improving internal financial systems and processes.
• Ensure compliance with state, federal, and institutional financial guidelines.
• Review open purchase orders and make necessary adjustments.
• Respond to vendor inquiries.
• Maintain accounts payable reports, spreadsheets, and corporate accounts payable files.
• Perform other duties as assigned.

Accounts Payable Clerk