Bernhard

Executive Assistant

Bernhard

full-time

Posted on:

Location Type: Office

Location: The Woodlands • Texas • United States

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Salary

💰 $58,080 - $77,570 per year

About the role

  • Provide direct executive assistance to the President of Delivery and IS-Delivery EVPs, including complex calendar management, scheduling, and coordination across multiple time zones.
  • Manage executive communications, including screening and prioritizing emails, calls, and meeting requests.
  • Coordinate executive travel, including flights, hotels, ground transportation, and itineraries for frequent, nationwide travel.
  • Prepare leaders for meetings by coordinating materials, agendas, logistics, and follow-up actions.
  • Maintain a high degree of confidentiality, discretion, and professionalism at all times.
  • Serve as the primary point of contact for IS-Delivery office operations in The Woodlands, partnering with ENFRA’s facilities and corporate services teams.
  • Manage local office needs including access, space coordination, services, deliveries, supplies, and vendor coordination.
  • Support hosting of leadership meetings, visiting executives, and internal events at the Woodlands office.
  • Plan and coordinate nationwide leadership offsites, workshops, and team meetings, including venue selection and hotel bookings, conference room coordination, catering and on-site logistics, and travel coordination for attendees.
  • Manage executive expense reporting, credit card reconciliations, and travel-related documentation.
  • Act as a liaison between executives and internal stakeholders at all levels.
  • Support ad-hoc research, data collection, and document preparation as requested.

Requirements

  • Bachelor’s degree in Business Administration, Communications, Operations, or a related field preferred, or equivalent relevant experience
  • 6+ years of experience providing executive support to senior leaders (VP, EVP, President, or C-suite level) within a complex, fast-paced organization
  • Demonstrated experience supporting multiple senior executives simultaneously, with competing priorities and heavy travel requirements
  • Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, with the ability to produce polished, executive-ready materials
  • Proven ability to manage complex calendars, travel logistics, and executive workflows with precision and foresight
  • Exceptional organizational skills, attention to detail, and follow-through
  • Strong written and verbal communication skills, with a professional executive presence
  • High degree of judgment, discretion, and ability to handle sensitive and confidential information
  • Ability to operate independently, anticipate needs, and adapt quickly to changing priorities
  • Comfortable working in a dynamic, matrixed environment and performing responsibilities beyond traditional administrative scope when required
Benefits
  • Health insurance
  • 401(k) matching
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementexecutive communicationstravel coordinationexpense reportingdata collectiondocument preparationMicrosoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft Excel
Soft Skills
organizational skillsattention to detailcommunication skillsjudgmentdiscretionindependenceadaptabilityprofessionalismexecutive presencefollow-through
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in CommunicationsBachelor’s degree in Operations