Executive Assistant, Global Technology Solutions
BeOne Medicines
full-time
Posted on:
Location Type: Remote
Location: Massachusetts • United States
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Salary
💰 $89,900 - $114,900 per year
About the role
- Provide support to the Chief Technology Officer and other team members as needed.
- Schedule and manage appointments, meetings, and events to maximize the leader's time and efficiency.
- Coordinate travel logistics, including flights, accommodations, transportation, and itineraries.
- Oversee and manage the senior leader's expenses, including preparing monthly expense reports, tracking reimbursements, and ensuring compliance with company policies.
- Understand business priorities and proactively look for ways to streamline the support matrix.
- Build and maintain key external relationships.
- Build and maintain internal cross-functional relationships, including the Office of the CEO and Board members.
- Assist with planning and executing special projects, ensuring deadlines and objectives are met.
- Partner with the Executive Assistants across the enterprise to share best practices.
- Schedule and coordinate candidate phone, video and in-office interviews.
- Process purchase requisitions and contract.
- Provide assistance as needed for assigned department.
- Handle sensitive information with discretion and maintain confidentiality at all times.
Requirements
- 7 + years’ experience assisting high level executives and leaders; multiple disciplines a plus.
- Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Strong verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders.
- High attention to detail to ensure accuracy in documents, scheduling, and communications.
- Effective problem-solving skills, with a proactive approach to identifying issues and implementing solutions.
- Ability to work in a fast-paced environment and adapt to changing priorities with ease.
- Strong interpersonal skills with a collaborative and approachable demeanor, fostering positive relationships within all levels of the organization.
- A high level of professionalism, reliability, and initiative in all tasks and responsibilities.
- High level of proficiency with Microsoft Office Suite and other technology tools such as virtual meetings, teleconferencing, and various presentation and organizational software.
Benefits
- Medical
- Dental
- Vision
- 401(k)
- FSA/HSA
- Life Insurance
- Paid Time Off
- Wellness
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
expense reportingproject managementschedulingtravel logisticsdocument accuracyproblem-solvingconfidentiality
Soft Skills
organizational skillstime managementverbal communicationwritten communicationattention to detailinterpersonal skillscollaborationprofessionalismreliabilityinitiative