BEARPAW PRODUCTS

Executive Operations Manager

BEARPAW PRODUCTS

full-time

Posted on:

Location Type: Hybrid

Location: Bamberg • Germany

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Salary

💰 €40,000 - €45,000 per year

Job Level

Junior

About the role

  • As Executive Operations Manager, you support our Chief Operating Officer (Sylvia) in managing all operational business.
  • You are the right hand for all matters related to supply chain, procurement, warehouse, fulfillment and operational controlling.
  • You ensure information flows, processes run smoothly, and the COO can focus on strategic tasks.
  • Your primary goal: provide operational relief to the COO and ensure all areas (purchasing, import/export, order management, warehouse) work together seamlessly.
  • Operational support for the COO
  • Calendar and appointment management: maintain the COO’s calendar, coordinate meetings
  • Email and communication support: triage, prioritize and, where appropriate, respond to important emails
  • Follow-up management: track action items from meetings and monitor deadlines
  • Documentation: prepare minutes and document processes
  • Reporting & controlling support
  • Compile weekly reports: maintain KPI dashboards using Excel/Google Sheets or other tools
  • Prepare data: for COO presentations at board meetings
  • Interface coordination COO ↔ CFO: provide data for cost center accounting (cost of goods sold, inventory costs)
  • Project support
  • Process optimization: prepare workshops and document outcomes
  • System implementations: support rollouts of new tools (e.g. ERP/WMS)
  • Team communication: prepare newsletters, updates and internal communications
  • Ad-hoc tasks

Requirements

  • Completed commercial vocational training (e.g., clerk for office management, freight forwarding/logistics) or a comparable qualification
  • 1–3 years of professional experience in assistance, logistics, supply chain or operational roles
  • Confident user of Excel (pivot tables, formulas, charts)
  • You keep an overview even when multiple things are happening at once
  • Professional interaction with internal teams and external partners (suppliers, carriers)
  • You identify problems early and propose solutions
  • German: business fluent (C1/C2)
  • English: good working knowledge (B1/B2), due to international suppliers
  • Nice-to-have: experience in e-commerce, retail or logistics
  • Knowledge of ERP/inventory management systems (e.g., SAP, Sage, Lexware)
  • Experience with project management tools (Asana, Trello, Notion)
  • Import/export knowledge (customs, Incoterms)
Benefits
  • Money isn’t everything? With us you receive a monthly product credit for our premium products and benefit from exclusive discounts with many well-known companies.
  • Work with flexibility and trust
  • Trust-based working hours and flexibility are part of our culture — we measure results, not hours.
  • Remote work is possible depending on the role, with up to 100% home office — mandatory events excluded.
  • Your work–life balance with us
  • We offer long-term opportunities — permanent employment contracts and up to 30 days of vacation help you balance work and life.
  • Coaching and growth
  • Monthly coaching sessions with your team lead give you the chance to continuously improve your skills and advance professionally.
  • Community and togetherness
  • Regular team and company events encourage exchange and strengthen our cohesion — whether as a world market leader in traditional archery at BEARPAW or as a social-impact company at Buckle & Seam, which offers young people a future through educational initiatives.
  • A global network
  • Through our CEO Tim’s membership in EO, described by Forbes as “the world’s most influential entrepreneurs organization,” we have a vast network across more than 61 countries, giving you access to major companies and influential people.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Excelpivot tablesformulaschartsERP systemsinventory management systemsproject managementimport/export knowledgecustomsIncoterms
Soft Skills
organizational skillsproblem-solvingcommunicationtime managementattention to detailteam collaborationadaptabilityprioritizationdocumentationprocess optimization
Certifications
commercial vocational trainingoffice managementfreight forwardinglogistics qualification