BEARPAW PRODUCTS

Operations

• Operational support for the COO
• Appointment and calendar management
• Email and communication support
• Follow-up management
• Documentation
• Reporting and controlling support
• Prepare weekly reports
• Process optimization
• Ad hoc tasks

Operations Coordinator

Procurement

• Responsible for procuring products
• Conducting negotiations with suppliers
• Optimizing product usage and cost of goods
• Developing and maintaining supplier relationships
• Ensuring product availability
• Demand planning based on sales forecasts
• Defining safety stock levels
• Monitoring supplier performance

Buyer – Strategic Buyer

• As Executive Operations Manager, you support our Chief Operating Officer (Sylvia) in managing all operational business.
• You are the right hand for all matters related to supply chain, procurement, warehouse, fulfillment and operational controlling.
• You ensure information flows, processes run smoothly, and the COO can focus on strategic tasks.
• Your primary goal: provide operational relief to the COO and ensure all areas (purchasing, import/export, order management, warehouse) work together seamlessly.
• Operational support for the COO
• Calendar and appointment management: maintain the COO’s calendar, coordinate meetings
• Email and communication support: triage, prioritize and, where appropriate, respond to important emails
• Follow-up management: track action items from meetings and monitor deadlines
• Documentation: prepare minutes and document processes
• Reporting & controlling support
• Compile weekly reports: maintain KPI dashboards using Excel/Google Sheets or other tools
• Prepare data: for COO presentations at board meetings
• Interface coordination COO ↔ CFO: provide data for cost center accounting (cost of goods sold, inventory costs)
• Project support
• Process optimization: prepare workshops and document outcomes
• System implementations: support rollouts of new tools (e.g. ERP/WMS)
• Team communication: prepare newsletters, updates and internal communications
• Ad-hoc tasks

Executive Operations Manager

Executive Assistant

• Als Executive Assistant bist du die zentrale Schnittstelle zum CEO und ermöglichst es ihm, sich auf strategische Aufgaben zu konzentrieren: Unternehmenswachstum, Partnerschaften, M&A und Führung des Management-Boards.
• Du übernimmst die gesamte operative und administrative Koordination und sorgst dafür, dass der CEO seine Zeit optimal nutzen kann.
• Vollständiges Kalender- und E-Mail-Management des CEO (Priorisierung, Beantwortung, Eskalation, Follow-ups)
• Erste Anlaufstelle für interne und externe Anfragen, Koordination mit Board, Partnern und Investoren, professionelle Kommunikation im Namen des CEO
• Vorbereitung und Organisation von Board- und Management-Meetings, Agenda-Erstellung, Unterlagenaufbereitung
• Planung und Buchung von Reisen, Koordination von Messen und Events, Spesenabrechnung
• Vorsortierung von Bewerbungen und Interview-Koordination, Unterstützung im Onboarding, Koordination kleinerer Projekte inkl. Deadline-Tracking und Dokumentation

Operations Coordinator

Buyer – Strategic Buyer

Executive Operations Manager

Executive Assistant to the CEO