BCCA - The Media Industry's Credit Association

Building Mentorship Program Events & Program Coordinator

BCCA - The Media Industry's Credit Association

full-time

Posted on:

Location Type: Remote

Location: Canada

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Salary

💰 CA$53,499 per year

Job Level

Junior

About the role

  • Provide comprehensive events, administrative, financial, and marketing support to the Manager and Program Coordinator, ensuring effective delivery of program objectives.
  • Assist the Manager in planning and organizing program-related events, and with external communications and marketing.
  • Serve as a central point of contact for inquiries, ensuring timely responses and appropriate escalation when required.
  • Maintain organized and accurate records, filing systems, and documentation for program activities.
  • Support both the Manager and Program Coordinator with administrative tasks as needed.
  • Assist the Manager and Program Coordinator in planning and organizing program-related events, workshops, meetings, and Mentor Program orientations.
  • Occasionally attend events.
  • Prepare event agendas and support logistical planning, including coordinating venues, materials, technology, and registration.
  • Gather and prepare materials for events, such as swag, handouts, and supplies.
  • Support communication with internal and external stakeholders.
  • Help ensure events run on time, meet objectives, and remain within budget.
  • Assist in preparing content, slides, and materials for presentations, workshops, webinars, and orientations.
  • Ensure materials are professional, accurate, and delivered on schedule.
  • Prepare reports, presentations, correspondence, and briefing materials.
  • Assist with financial administration, including tracking budgets and expenditures.
  • Prepare and compile financial reports for the Manager, Program Coordinator, and senior leadership.
  • Support budget preparation, forecasting, and monitoring across one or multiple funding sources.
  • Liaise with the finance department, auditors, and vendors to ensure financial accuracy and compliance.
  • Provide backup coverage for the Manager, Program Coordinator, and other team members during absences, ensuring uninterrupted operations.

Requirements

  • Administrative and/or event coordination experience
  • Strong interpersonal and communication skills, with the ability to build rapport and trust with diverse stakeholders.
  • Exceptional communication and interpersonal skills to clearly convey expectations, feedback, and ideas while engaging effectively with clients and cross-functional teams.
  • Demonstrated ability to manage multiple projects and priorities in a fast-paced environment.
  • Proficiency in CRM tools and other relevant software/database applications.
  • Strong organizational and project management skills
  • Experience with government-funded programs or grant reporting (asset).
Benefits
  • Opportunity to make a meaningful impact by enhancing workforce solutions programs and community involvement.
  • Collaborative and inclusive work environment focused on a mentorship culture
  • Professional development and career advancement opportunities.
  • Competitive salary and benefits package.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event coordinationfinancial administrationbudget preparationproject managementreport preparationlogistical planningcontent preparationdocumentation managementstakeholder communicationgrant reporting
Soft Skills
interpersonal skillscommunication skillsorganizational skillsability to manage multiple projectsbuilding rapporttrust buildingengaging effectivelyconveying expectationsproviding feedbackteam collaboration