BCCA - The Media Industry's Credit Association

Building Mentorship Program Events & Program Coordinator

BCCA - The Media Industry's Credit Association

full-time

Posted on:

Location Type: Remote

Location: Canada

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Salary

💰 CA$53,499 per year

Job Level

Junior

About the role

  • Provide comprehensive events, administrative, financial, and marketing support to the Manager and Program Coordinator, ensuring effective delivery of program objectives.
  • Assist the Manager in planning and organizing program-related events, and with external communications and marketing.
  • Serve as a central point of contact for inquiries, ensuring timely responses and appropriate escalation when required.
  • Maintain organized and accurate records, filing systems, and documentation for program activities.
  • Support both the Manager and Program Coordinator with administrative tasks as needed.
  • Assist the Manager and Program Coordinator in planning and organizing program-related events, workshops, meetings, and Mentor Program orientations.
  • Occasionally attend events.
  • Prepare event agendas and support logistical planning, including coordinating venues, materials, technology, and registration.
  • Gather and prepare materials for events, such as swag, handouts, and supplies.
  • Support communication with internal and external stakeholders.
  • Help ensure events run on time, meet objectives, and remain within budget.
  • Assist in preparing content, slides, and materials for presentations, workshops, webinars, and orientations.
  • Ensure materials are professional, accurate, and delivered on schedule.
  • Prepare reports, presentations, correspondence, and briefing materials.
  • Assist with financial administration, including tracking budgets and expenditures.
  • Prepare and compile financial reports for the Manager, Program Coordinator, and senior leadership.
  • Support budget preparation, forecasting, and monitoring across one or multiple funding sources.
  • Liaise with the finance department, auditors, and vendors to ensure financial accuracy and compliance.
  • Provide backup coverage for the Manager, Program Coordinator, and other team members during absences, ensuring uninterrupted operations.

Requirements

  • Administrative and/or event coordination experience
  • Strong interpersonal and communication skills, with the ability to build rapport and trust with diverse stakeholders.
  • Exceptional communication and interpersonal skills to clearly convey expectations, feedback, and ideas while engaging effectively with clients and cross-functional teams.
  • Demonstrated ability to manage multiple projects and priorities in a fast-paced environment.
  • Proficiency in CRM tools and other relevant software/database applications.
  • Strong organizational and project management skills
  • Experience with government-funded programs or grant reporting (asset).
Benefits
  • Opportunity to make a meaningful impact by enhancing workforce solutions programs and community involvement.
  • Collaborative and inclusive work environment focused on a mentorship culture
  • Professional development and career advancement opportunities.
  • Competitive salary and benefits package.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
event coordinationfinancial administrationbudget preparationproject managementreport preparationlogistical planningcontent preparationdocumentation managementstakeholder communicationgrant reporting
Soft skills
interpersonal skillscommunication skillsorganizational skillsability to manage multiple projectsbuilding rapporttrust buildingengaging effectivelyconveying expectationsproviding feedbackteam collaboration