Executive Administrative Assistant
BASF
full-time
Posted on:
Location Type: Hybrid
Location: Wyandotte • Missouri • United States
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About the role
- Provide comprehensive executive support to the SVP, Monomers – North America
- Manage calendars, schedule meetings, and coordinate travel arrangements for CM
- Prepare, edit, and optimize written and visual materials, including correspondence, presentations, reports, slides, and other documents in support of the SVP and Leadership Team
- Conduct research and compile data to support reports, presentations, and leadership-level decision-making as requested
- Serve as a primary point of contact by managing incoming correspondence and requests
- Handle confidential and sensitive information with professionalism, discretion, and integrity
- Coordinate and schedule meetings across time zones, including managing calendars and arranging logistics for various meeting formats
- Manage logistics and travel coordination, including traveling with the SVP to face-to-face events 2–3 times per year or as needed
- Maintain organized filing systems and drive continuous improvement for the SVP and Leadership Team
Requirements
- Hold a high school diploma with 8+ years of experience in an Executive Administrative Assistant role or a similar position supporting senior executives, or a Bachelor’s degree in Business Administration or a related field (preferred) with a minimum of 5 years of relevant experience
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and have experience working with digital dashboards such as Power BI.
- Demonstrate excellent organizational and time-management skills
- Exhibit strong written and verbal communication skills, exceptional attention to detail, and a professional, friendly, and welcoming demeanor.
- Maintain the highest level of confidentiality, possess high emotional intelligence, and can manage sensitive and complex information involving executives, customers, and external stakeholders.
- Can work independently, take initiative, and exercise sound judgment, proactively identifying needs and solutions.
- Bring additional value through knowledge of SAP systems and/or the chemical industry or a related field (a plus).
- Experience working across different time zones, coordinating and managing virtual meetings will be advantageous.
Benefits
- Flexible work arrangements whenever possible
- Highly competitive retirement savings plan with company match and investment options
- Well-being programs that include comprehensive mental health support for you and your household family members
- Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more)
- Back-up child and elder care with discount programs for families of all ages and stages
- Mentoring and career development opportunities that allow you to share, learn, and thrive
- Matching gifts program that allows you to deepen the impact of your contributions to qualified charities
- Employee crisis support for when the unexpected happens
- Access to our BASF wine cellar, employee discounts, and much more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
executive supportcalendar managementtravel coordinationdata compilationdocument preparationMicrosoft Office SuitePower BIfiling systems managementlogistics managementtime management
Soft skills
organizational skillscommunication skillsattention to detailemotional intelligencediscretioninitiativesound judgmentprofessional demeanorfriendlinessindependence