Bank of America

Administrative Assistant III

Bank of America

full-time

Posted on:

Location Type: Office

Location: San Francisco • California • United States

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Salary

💰 $25 - $51 per hour

About the role

  • Communicates with executives and line management to gather and convey relevant information
  • Support 6-8 Directors/Managing Directors and provide indirect support for their direct reports
  • Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners
  • May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment.
  • Manage multiple objectives, projects or activities all at once
  • Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence
  • Proactively manage executive calendar, key deadlines, delivery commitments, routines
  • Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges
  • Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed
  • Assist in organizing and executing All Hands/Staff Meetings
  • Maintain email distribution groups / Update orientation slides and org chart monthly
  • Assists with on-boarding of employees and contractors as well as coordinating employee events

Requirements

  • 3-5 years of experience providing administrative support at the senior management level
  • Significant time management, multi-tasking and prioritization skills
  • Highly organized with strong attention to detail
  • Ability to work effectively under pressure and time constraints
  • Strong written and verbal communication skills, ability to interface with Senior Executives
  • Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, OneNote, Visio)
  • Knowledge of Bank of America systems including: Workday, Concur, Ariba, TechDirect, Flagscape, ACR, ARM, etc.
  • Concur or similar experience processing travel and expenses.
Benefits
  • This role is currently benefits eligible.
  • We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supporttime managementmulti-taskingattention to detailwritten communicationverbal communicationOutlookExcelWordPowerPoint
Soft Skills
organizational skillsability to work under pressuretactdiplomacyjudgment