Ballard Spahr LLP

Workspace Operations Administrator

Ballard Spahr LLP

full-time

Posted on:

Location Type: Hybrid

Location: Philadelphia • Pennsylvania • Washington • United States

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Salary

💰 $80,000 - $100,000 per year

About the role

  • Process vendor payments and approvals for the Office Administration Department.
  • Prepare and manage annual expense budgets and project budgets.
  • Support the Financial Planning & Analysis team with occupancy budgeting.
  • Review and respond to variance reports.
  • Organize project documentation in designated workspace tools.
  • Maintain accurate floor plans and administer the Eptura Workplace for space management.
  • Act as the primary contact for lease-related matters and assist with contract administration.
  • Prepare various reports and analyses as requested.

Requirements

  • Minimum of 3 years of equivalent work experience, preferably in a legal setting.
  • Bachelor’s degree is preferred.
  • High level of proficiency with technology and process management.
  • Strong organizational, verbal, written, and interpersonal skills.
Benefits
  • Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
  • Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
  • Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
  • Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
vendor paymentsexpense budgetsproject budgetsvariance reportsproject documentationfloor plansspace managementcontract administrationreport preparationdata analysis
Soft Skills
organizational skillsverbal communicationwritten communicationinterpersonal skills
Certifications
Bachelor’s degree