Executive Assistant
Baker Tilly US
full-time
Posted on:
Location Type: Hybrid
Location: Frisco • Florida • Tennessee • United States
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About the role
- Perform a broad range of high-level administrative duties for multiple senior leaders, using independent judgment in managing complex and shifting calendars, travel, meetings, and executive logistics, including assessing priorities, resolving conflicts, and allocating time strategically.
- Drafts, edits, and formats correspondence, presentations, reports, and communications on behalf of leadership, applying discretion, professional judgment, and firm positioning.
- Partner closely with the senior leader to ensure awareness of upcoming commitments and responsibilities, providing timely reminders and follow-up.
- Anticipates needs and emerging issues, identifying risks, proposing solutions, and independently resolving challenges to ensure seamless executive operations.
- Track and support critical initiatives, ensuring timely completion.
Requirements
- Highschool Diploma required, Bachelor's Degree preferred.
- 8-10 years of senior-level administrative support experience.
- Proficiency in managing complex calendars, travel, meetings, and expense reporting with high accuracy and efficiency.
- Strong written and verbal communication, including drafting, formatting, and proofreading correspondence and presentations.
- Ability to balance competing priorities and proactively manage multiple tasks in a fast-paced environment.
- Ability to handle sensitive information with professionalism, discretion, and integrity.
- Maintains electronic files, records, and operational documentation in an organized and accessible manner.
- Produces high-quality deliverables, ensuring accuracy in reports, presentations, and communications.
- Effectively liaise with internal and external stakeholders, facilitating clear communication and follow-up.
- Anticipates needs, identifies potential issues, and acts independently to resolve challenges.
- Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint, calendar management platforms).
Benefits
- Baker Tilly is an equal opportunity/affirmative action employer.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel coordinationexpense reportingdrafting correspondenceformatting presentationsproofreadingreport accuracyoperational documentationinitiative trackingrisk identification
Soft Skills
independent judgmentprofessional discretioncommunicationprioritizationtask managementproblem-solvingorganizational skillsstakeholder liaisonanticipation of needsconflict resolution
Certifications
Highschool DiplomaBachelor's Degree