Baird

Conference Services Event Planner

Baird

full-time

Posted on:

Origin:  • 🇺🇸 United States • Illinois, Wisconsin

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Salary

💰 $30 - $39 per hour

Job Level

Mid-LevelSenior

About the role

  • Responsible for planning, coordination and execution of high level events with high profile clients.
  • Independently coordinate and execute smaller programs (10–50 attendees) with minimal supervision.
  • Assist with coordination of company visits and support various conference responsibilities.
  • Prepare & distribute registration reports (attendance, rooming lists, travel manifests & activity manifests).
  • Create & maintain the conference website at www.bairdconferences.com.
  • Work with Director of Corporate Events and Senior Event Planners on meeting & travel logistics for multiple events.
  • Independently coordinate smaller events from conception to completion including venue recommendation, correspondence, registration, follow-up materials and on-site details.
  • Research, analyze and prepare suggested venues (golf courses, restaurants, hotels & private venues) nationwide.
  • Proof conference and special event marketing materials (announcements, invitations, signs, programs).
  • Work with travel department to determine air and ground transportation needs.
  • Maintain positive professional relationships with vendors and internal clients through excellent written and verbal communications.

Requirements

  • Bachelor’s degree in Marketing, Business, or Communications. 3+ years in meeting planning preferred. Financial Industry experience preferred.
  • Exceptional computer skills including Word, Excel, Access, and Outlook. Experience using mail merges, creating graphics and utilizing databases is required. Ability to learn specific industry software.
  • Excellent grammar, editing and proofing skills required. Attention to detail a must.
  • Ability to tolerate peak workloads, multiple assignments and produce results with accuracy and reliability while demonstrating a calm demeanor in stressful situations.
  • Strong commitment to provide exceptional customer service.
  • Excellent organizational skills – ability to prioritize daily workflow to effectively meet deadlines.
  • Self-starter – ability to work independently in a fast-paced team environment with minimal supervision.
  • Ability to travel approximately 20% - possibly up to one week at a time.