Onsite Event Specialist
Maritz
Conference Services Event Planner
Baird
full-time
Posted on:
Location: Illinois, Wisconsin • 🇺🇸 United States
Visit company websiteSalary
💰 $30 - $39 per hour
Job Level
Mid-LevelSenior
About the role
- Responsible for planning, coordination and execution of high level events with high profile clients.
- Independently coordinate and execute smaller programs (10–50 attendees) with minimal supervision.
- Assist with coordination of company visits and support various conference responsibilities.
- Prepare & distribute registration reports (attendance, rooming lists, travel manifests & activity manifests).
- Create & maintain the conference website at www.bairdconferences.com.
- Work with Director of Corporate Events and Senior Event Planners on meeting & travel logistics for multiple events.
- Independently coordinate smaller events from conception to completion including venue recommendation, correspondence, registration, follow-up materials and on-site details.
- Research, analyze and prepare suggested venues (golf courses, restaurants, hotels & private venues) nationwide.
- Proof conference and special event marketing materials (announcements, invitations, signs, programs).
- Work with travel department to determine air and ground transportation needs.
- Maintain positive professional relationships with vendors and internal clients through excellent written and verbal communications.
Requirements
- Bachelor’s degree in Marketing, Business, or Communications. 3+ years in meeting planning preferred. Financial Industry experience preferred.
- Exceptional computer skills including Word, Excel, Access, and Outlook. Experience using mail merges, creating graphics and utilizing databases is required. Ability to learn specific industry software.
- Excellent grammar, editing and proofing skills required. Attention to detail a must.
- Ability to tolerate peak workloads, multiple assignments and produce results with accuracy and reliability while demonstrating a calm demeanor in stressful situations.
- Strong commitment to provide exceptional customer service.
- Excellent organizational skills – ability to prioritize daily workflow to effectively meet deadlines.
- Self-starter – ability to work independently in a fast-paced team environment with minimal supervision.
- Ability to travel approximately 20% - possibly up to one week at a time.
