Avidbots Corp.

Human Resources

• Partner with leaders, providing guidance and coaching
• Contribute to the People & Culture roadmap, driving and implementing key programs and projects
• Work with the business to advise and resolve employee relation issues
• Optimize and manage the annual performance management cycle
• In partnership with legal counsel, focus on reducing legal risk and improve overall compliance
• Partner with the business on corporate programs / processes, such as compensation planning, recruitment programs, internal mobility, etc.
• Help to continue to grow our culture, listening to our employees and turning feedback into action planning

Human Resources Manager

Software Engineer

• Work on sub-module design of the electrical system of our robots, and contribute to systems engineering.
• Participate in PCB and layout design of analog, digital, and power circuits: control boards, sensor interfaces, power distribution, safety, and motor control units.
• Tackle design challenges ranging from high-level system architecture, power distribution, embedded and analog design to detailed schematic and PCB design, debugging, and testing on a board and system level.
• Design circuits that vary from safety boards to control units and motor control units.
• Collaborate with our mechanical team on Wiring Harness Design to minimize EMI and ensure proper mounting, shielding, and accessibility of electronic circuits.
• Execute Functional Safety Management (FSM) plans across the product lifecycle to ensure compliance with IEC 61508, IEC 63327, and IEC 60335-2-72 standards.
• Perform Hazard Analysis & Risk Assessments (HARA), System Failure Modes & Effects Analysis (FMEA), and Component FMEDAs.
• Select, configure, and test advanced sensor suites and mechatronics, including 2D/3D LiDAR, Time-of-Flight (ToF) sensors, drive encoders, and failsafe brakes.
• Design and execute comprehensive Verification & Validation (V&V) strategies, including Hardware-in-the-Loop (HIL) testing and Fault Injection Tests (FIT).
• Drive ideation, prototyping, and bench testing for new hardware features, such as automated fluid and power docking stations.

Senior Hardware Developer

Operations

• Help update and organize support tickets and customer information
• Assist with tracking open issues and follow-ups
• Maintain and organize support documents and files
• Maintain and organize robots and contact records on salesforce
• Help communicate updates between teams
• Help prepare service reports and spreadsheets
• Support parts and shipment tracking
• Assist with updating service records and system information
• Support tracking and reporting of operational information
• Escalate issues to the appropriate team members when needed
• Assist different Operations teams with daily administrative tasks
• Prepare documents, spreadsheets, and presentations
• Organize files and maintain accurate records
• Participate in team meetings and support improvement projects

Co-op Student – Service Operations Support

Billing Specialist

• Generate and issue customer invoices across all revenue streams — accurately and on time
• Maintain and update the subscription amortization schedule, ensuring deferred revenue releases align with contract terms
• Review Salesforce opportunity data prior to invoicing to confirm accuracy of contract terms
• Manage customer onboarding into the AR/billing portal and maintain accurate customer master data
• Apply cash receipts daily against open invoices with accurate matching and prompt resolution of unapplied or misapplied payments
• Reconcile the AR subledger to the general ledger at month-end and deliver a clean reconciliation to the Controller on schedule
• Investigate and resolve payment discrepancies, short-pays, and disputed amounts — documenting resolution clearly in the system
• Monitor the aged AR report weekly and proactively follow up on overdue balances through a consistent, documented outreach cadence
• Coordinate with Sales and Customer Success when customer relationship context is needed for collections
• Finalize all invoicing prior to month-end cutoff — no invoices left in draft at close
• Deliver the AR aging report to the Controller on schedule as part of the close package
• Prepare and submit the monthly amortization schedule update for subscription revenue
• Identify opportunities to improve billing accuracy, reduce manual steps, or accelerate cash collection — bring proposals to the Controller, not just observations
• Maintain billing process documentation and keep it current as workflows evolve
• Support Epicor billing and AR module improvement initiatives
• Prepare AR-related audit schedules and supporting documentation for external audit
• Respond to auditor information requests within the AR and billing area accurately and on time
• Ensure billing processes comply with internal controls and revenue recognition policies.

Accounts Receivable, Billing Lead

Accountant

• Maintain and update standard costs in the ERP, ensuring bills of materials are accurate and include appropriate overhead allocations
• Prepare estimates for new and proposed product costs, including hardware configurations and service plan structures
• Own Service and Software plan costing, ensuring cost structures reflect actual delivery economics
• Design, update, and implement production and labour cost models on a continuous improvement basis
• Oversee inventory costing and variance analysis, including purchase price variance, usage variance, and labour efficiency variance
• Help coordinate inventory counts — annually or more frequently as needed — and reconcile results to the general ledger
• Reconcile and maintain control over Finished Goods inventory across all locations, ensuring accurate valuation at all times
• Post inventory, WIP, and COS entries in the ERP in alignment with the month-end close schedule
• Support the monthly preparation and review of the Gross Margin report by unit sales, providing analysis that connects cost movements to margin outcomes
• Analyze actual manufacturing costs and prepare periodic reports comparing standard versus actual production costs
• Partner with FP&A on the Monthly Service Cost Review and Production Labor Review, providing costing data and variance commentary
• Complete assigned account reconciliations on schedule, including complex reconciliations for inventory, WIP, warranty reserves, and cost accruals
• Prepare accrual and reclassification journal entries as required within the close cycle
• Deliver reconciliations to a reviewable standard for the Controller, flagging issues before close day
• Support the Controller’s cost accounting close tasks, including supplementary cost reports for warranty, software, and professional fees
• Develop, maintain, monitor, and implement financial controls and procedures to ensure accurate cost reporting
• Develop efficient accounting and finance procedures for costing, inventory, and margin analysis, maintaining a high level of accuracy
• Identify opportunities to reduce manual steps in the costing and close process — bring proposals to the Controller, not just observations
• Assist in the annual audit by preparing working papers related to inventory, cost of goods sold, and standard costing, and by supporting auditors with data collection
• Support initiatives to improve overall company systems and procedures, including Epicor costing and inventory module enhancements
• Ensure cost accounting processes comply with internal controls and relevant accounting standards.

Senior Cost Accountant

Financial Planning and Analysis

• Own the month-end close checklist end-to-end
• Oversee the full accounting close cycle each month
• Manage preparation and distribution of periodic internal financial statements
• Support the Controller in preparing external audit deliverables
• Manage the accounting for company inventory and fixed assets
• Partner with the Corporate Controller and IT Systems Analyst on process improvement initiatives

Accounting Manager, Financial Reporting

• Prepare and post all assigned GL journal entries within the month-end close schedule; participate in daily close during the close cycle
• Reconcile bank accounts on a monthly close cycle, ensuring every account is balanced and reconciling items are cleared or documented
• Provide detailed support for monthly revenue recognition for hardware, software and service revenue streams; maintain deferred revenue schedules and drive automation in ERP
• Support the Monthly Service Cost Review and Production Labor Review by providing cost data, GL extracts, and variance commentary on schedule
• Maintain the fixed asset continuity schedule — additions, disposals, transfers, and depreciation — on a monthly basis
• Support the transition to Epicor’s fixed asset module as part of the automation roadmap
• Prepare account reconciliations for inventory, prepaids, warranty reserve, and fixed assets on the month-end close schedule
• Prepare the Warranty Cost Report each month, summarizing warranty spend, reserve activity, and variance to budget
• Prepare the Software Cost Report each month, capturing internal software costs across departments and comparing to allocation targets
• Identify reconciling differences proactively and bring proposed resolutions
• Partner with the IT Systems Analyst on ERP automation initiatives, providing accounting requirements and reviewing configuration outputs from an accounting accuracy standpoint
• Support ERP automation sprints; create updated documentation and procedures focusing on efficient and effective process across assigned accounting processes