Aux

Executive Assistant

Aux

full-time

Posted on:

Location Type: Remote

Location: Philippines

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About the role

  • Own and manage a high-volume inbox — triage, prioritize, draft responses, and flag critical items.
  • Ensure timely follow-up across stakeholders.
  • Proactively chase outstanding action items from both the executive and team members.
  • Maintain structured task tracking across initiatives.
  • Learn the executive’s working style, communication patterns, and priorities.
  • Anticipate needs before they arise.
  • Hold leadership accountable to timelines when needed.
  • Serve as a gatekeeper while maintaining strong relationships internally and externally.
  • Capture meeting notes and convert them into clear summaries, action lists, and follow-ups.
  • Use AI tools to synthesize, refine, and accelerate output (ChatGPT, transcription tools, etc.).
  • Turn rough ideas into structured plans, briefs, or execution documents.
  • Translate ambiguity into clarity and next steps.
  • Build and iterate task tracking systems (Notion, Asana, Airtable, or similar tools).
  • Continuously improve workflows for speed and clarity.
  • Maintain organized documentation across Google Drive and other platforms.
  • Create repeatable processes that scale with the organization.
  • Act as communication bridge between the executive and team.
  • Track project progress and surface bottlenecks early.
  • Ensure alignment across multiple workstreams.

Requirements

  • 3+ years of experience as a high-level Executive Assistant supporting a Founder, Principal, or C-suite executive in a fast-paced environment.
  • Demonstrated ability to operate as a true right-hand partner — not just task support, but execution ownership.
  • Exceptional organizational discipline with the ability to manage multiple high-priority workstreams simultaneously without dropping details.
  • Proven track record of proactively driving follow-ups and holding executives and teams accountable to deadlines.
  • Strong judgment and absolute discretion; experience handling highly confidential information.
  • Ability to thrive in ambiguity and turn unstructured ideas into clear plans, summaries, and next steps.
  • Highly responsive, fast-moving, and action-oriented.
  • Excellent written communication skills with the ability to produce executive-ready summaries and correspondence.
  • Advanced proficiency with Google Workspace and digital collaboration tools.
  • Experience using (or quickly mastering) tools such as Notion, Asana, Airtable, CRM systems, and AI productivity tools.
  • Comfortable working remotely across time zones and in startup or high-growth environments.
  • Strong preference for candidates who have supported US-based executives.
  • *Preferred (But Not Required)*
  • Experience with Notion, Asana, Airtable, or similar tools.
  • Strong familiarity with AI productivity tools and workflow automation.
  • Background supporting founders, principals, or senior leadership in high-growth environments.
Benefits
  • Food Allowance
  • Government Benefits
  • 13th Month pay
  • Work Equipment
  • Night Differential if applicable (10% of hourly rate)
  • 20 Leaves (after 6 months)
  • Holiday pay (200% on Regular holidays; 130% on Special holidays)
  • Overtime pay (max of 10.25 hrs/day)
  • Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
  • HMO (after 6 months)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
task trackingproject managementexecutive communicationworkflow automationdocument summarizationaction item follow-upconfidential information handlingorganizational disciplinetime managementprocess creation
Soft Skills
proactivestrong judgmentdiscretionadaptabilityresponsivenessaction-orientedrelationship managementclarity in communicationproblem-solvingattention to detail