Lead Executive Assistant
Australian Ethical Investment
full-time
Posted on:
Location Type: Hybrid
Location: Sydney • Australia
Visit company websiteExplore more
Job Level
About the role
- Providing senior‑level support to the CEO, COO and ELT, including:
- · Complex calendar and email management
- · Strategic prioritisation and time optimisation
- · Preparation of presentations, board/ELT papers, reports and correspondence
- · Monitoring, reporting and driving progress on ELT/SLT OKRs
- · Time and workflow optimisation
- · Acting as a trusted liaison between senior leaders and internal/external stakeholders
- · Ensuring executive communications are professional, timely, and aligned with organisational messaging
- · Anticipating business rhythms, pressure points and stakeholder needs to proactively manage competing priorities
- Leading, mentoring and developing a team of Executive Assistants/Support staff
- Monitoring team workload to ensure balanced, effective executive support coverage
- Establishing service standards, workflows and best‑practice processes for executive support
- Providing coaching, feedback and performance management
- Driving continuous improvement in administrative systems, documentation and executive processes
- Building a high‑performing, collaborative team culture aligned with our values
Requirements
- 7+ years’ experience providing senior executive support, preferably in financial services or an ASX‑listed environment
- Experience supporting a CEO, COO, CFO - or other senior executives
- Demonstrated experience leading and mentoring executive support team members
- A track record of establishing operational excellence within the support function
- Proven ability to understand business operations and rhythms and apply them proactively when managing work priorities and multiple stakeholders
- Balancing support for Senior Executives with the leadership of a team of Executive Assistants
- High proficiency with Office 365 and modern productivity tools
- Exceptional communication, organisational and stakeholder‑management skills
- Alignment with our values: authenticity, action, connection, curiosity, and empathy
Benefits
- A competitive salary, including short-term and long-term incentives including access to an Employee Share Plan
- Flexible work arrangements
- Wellbeing program that includes an extra 5 days of leave above statutory requirements
- Purpose aligned volunteer days
- 20 days paid annual leave with an additional 3 paid days of annual leave over the Christmas period
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementemail managementpresentation preparationreport writingOKR monitoringworkflow optimisationperformance managementadministrative systems improvementteam leadershipoperational excellence
Soft Skills
strategic prioritisationtime optimisationcommunicationorganisational skillsstakeholder managementmentoringcoachingcollaborationproactive managementteam culture building