Talent Acquisition Assistant
Aurora Energy Research
full-time
Posted on:
Location Type: Hybrid
Location: São Paulo • Brazil
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About the role
- Being the first point of contact for all recruitment-related queries for both employees and external candidates.
- Completing regular audits and maintaining all job descriptions of all LATAM vacancies.
- Creating job adverts, posting & removing job adverts from our careers site, LinkedIn and job boards.
- Organizing candidates in the Application Tracking System (ATS) and ensuring the ATS is always up to date.
- Scheduling all candidate interviews and managing the administration of interview feedback.
- Coordinating candidate and hiring manager experience surveys, analyzing feedback and producing reports.
- Working with the Talent Acquisition Specialist to ensure our vendor list is up to date.
- Liaising with the P&C team to ensure offer letters and employment contracts are drafted, approved and sent to candidates and returned for P&C records.
- Ensuring the P&C team are informed of all internal moves, new starters, visa requirements or relocation packages.
- Support with reporting and analytics, e.g., recruitment spend, time to fill, offers stats etc.
- Create process maps and implement process improvements where required.
- Champion recruitment initiatives, systems, and centralized processes.
- Acting as an ambassador and role model for our best practices globally.
- Assists with various onboarding and Learning & Development tasks/scheduling.
- Configure interview invitation templates within the ATS, adapting messaging, workflows, and scheduling options to reflect the specific dynamics and availability requirements of each recruitment process.
Requirements
- Bachelor’s degree in Business Administration, Human Resources, Psychology, or related fields.
- Some prior experience or a demonstrated interest in recruitment operations activities, recruitment administration, or complex diary and interview scheduling in a fast-paced environment.
- Resilient, highly organised with excellent attention to detail and the ability to prioritise own workload.
- Proactive, self-motivated and a completer-finisher.
- Demonstrated ability to multi-task, & work effectively under pressure in a fast-paced environment.
- Able to manage conflicting priorities whilst maintaining good attention to detail.
- Excellent communication skills and motivated to provide proactive communications without prompting.
- Fluent English at C1 level or above
- **Desirable attributes:**
- Proven work experience managing complex diaries across multiple time zones
- Fluent Spanish would be would be a plus.
Benefits
- - A fun, informal, collaborative and international work culture
- - Hybrid work model of remote and in-office working and flexible start and finish times
- - A competitive salary package
- - Access to regular coaching and mentoring sessions and the opportunity to learn from experienced professionals
- - Access to the Aurora Academy, our training programme offering a range of opportunities to develop your skills within the responsibilities of your role and within the wider context of the industry.
- - Access to our Employee Assistance Programme (EAP), offering a complete support network that offers expert advice and compassionate guidance 24/7/365, covering a wide range of personal and professional aspects
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
recruitment administrationinterview schedulingprocess mappingreporting and analyticsjob description maintenancecandidate experience surveysvendor managementapplication tracking system (ATS)onboardinglearning and development
Soft Skills
highly organizedattention to detailproactiveself-motivatedmulti-taskingability to work under pressureconflicting priorities managementexcellent communicationresiliencecompleter-finisher
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in Human ResourcesBachelor’s degree in Psychology