ATS Corporation

Operations Office Assistant

ATS Corporation

full-time

Posted on:

Location Type: Office

Location: Minden • Germany

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About the role

  • Support the project manager in all project phases (proposal preparation, documentation, communication, project controlling)
  • Maintain project data, planned-vs.-actual comparisons, and time records
  • Scheduling and tracking (MS Project)
  • Prepare meeting minutes and follow-ups
  • Project controlling including cost monitoring and reporting (SAP)
  • Coordinate project-related ordering and invoicing
  • Support cost calculations and proposal preparation
  • Site management (mail handling, landlord communication, organization of the office environment, ordering office supplies)
  • Travel planning and bookings
  • Coordinate pool vehicles, including driver's license checks
  • Organize and document internal meetings and team events
  • Handle phone and email correspondence for the site
  • Support QSGU (quality, safety, health and environment) documentation and administrative project tasks

Requirements

  • Completed commercial vocational training or an equivalent qualification
  • Some experience in project assistance or office management, ideally in a technical environment
  • Proficient in MS Office; knowledge of MS Project and SAP is an advantage
  • Structured, conscientious and service-oriented working style
  • Strong communication skills, organizational talent and a confident manner
  • Very good German language skills; English skills are an advantage
Benefits
  • Interesting and varied responsibilities
  • Flexible working hours and a fair compensation model
  • A culture of trust and appreciation among colleagues
  • An attractive workplace in a friendly, welcoming atmosphere
  • Onboarding for new hires and individual training and development opportunities
  • Complimentary beverages and many other employee benefits
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project assistanceoffice managementcost monitoringproposal preparationtime records managementschedulingdocumentationquality documentationadministrative tasks
Soft Skills
strong communication skillsorganizational talentservice-orientedstructured working styleconscientious working styleconfident manner
Certifications
commercial vocational training