Manage proposal timelines, calendars, and submission logistics across pursuits (e.g. templates, formatting, content assembly)
Coordinate with cross-functional contributors to assist with timely and high-quality submissions
Draft and assemble proposal content (coordinating with SME writers), coordinate reviews, and manage version control
Maintain and improve proposal templates, content libraries, and past performance materials
Support pursuits involving GSA Schedule usage and applications (including OASIS+) as needed
Maintain the firm’s CRM system, ensuring opportunities, contacts, and pursuits are accurate and current
Track lead and pipeline activity, next steps, and follow-ups to ensure consistent execution
Prepare pipeline and pursuit reporting for leadership review
Support account follow-ups and pursuit metrics tracking
Review various proposal subscriptions for future and active bids
Support the CSO with day-to-day business development and sales operations
Assist in preparing pitch decks, pursuit materials, and scheduling client meetings
Identify opportunities to streamline BD processes and improve tools, templates, and workflows
Help implement and reinforce consistent BD practices as the department grows
Adjust priorities as needed to support both long-term goals and quick-turn opportunities
Coordinate with CSO and marketing team on campaigns and activities as needed

Requirements

3–5 years of experience in business development coordination, proposal operations, sales operations, or similar roles
Experience supporting complex proposals, preferably in public-sector or professional services environments
Hands-on experience with CRM systems (HubSpot, Salesforce, or similar)
Strong organizational and project management skills with attention to detail
Ability to manage multiple deadlines and shifting priorities
Clear written and verbal communication skills
Proactive mindset with the ability to suggest improvements and operate independently
Comfort working in a small, growing organization
Confidence engaging with external partners, executives, and potential clients
Self-starter who thrives in ambiguity and adapts quickly to changing priorities
Demonstrated alignment with Athena’s mission and collaborative values
Bachelor’s degree preferred; Associate’s degree accepted. Candidates with relevant experience who do not hold a degree are also encouraged to apply

Benefits

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

proposal managementcontent assemblyversion controlpipeline reportingbusiness development coordinationsales operationsproject managementCRM systems

Soft Skills

organizational skillsattention to detailclear communicationproactive mindsetability to manage deadlinesadaptabilityself-startercollaborative values