Assurant

Executive Assistant, Global Automotive

Assurant

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $24 - $39 per hour

About the role

  • Provides daily administrative support, including correspondence, document preparation, and handling confidential information.
  • Drafts and formats professional emails, presentations, reports, and meeting materials.
  • Serves as a primary point of contact for internal and external stakeholders, escalating issues as needed.
  • Manages complex calendars, schedules meetings, and resolves conflicts.
  • Coordinates domestic and international travel, including detailed itineraries.
  • Supports virtual, hybrid, and in-person meetings by handling logistics, materials, agendas, and follow-ups.
  • Tracks deadlines and ensures leaders are prepared for upcoming commitments.
  • Processes expense reports, invoices, and reimbursements per company policy.
  • Verifies documentation and resolves discrepancies.
  • Provides basic budget, meeting, and event tracking support.
  • Maintains organized electronic files aligned with retention standards.
  • Uses Microsoft Office and collaboration tools (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
  • Creates and maintains standard spreadsheets, reports, and presentations.
  • Supports effective use of virtual collaboration tools in a hybrid environment.
  • Screens and prioritizes incoming communications.
  • Researches information and interprets basic policies to resolve routine issues.
  • Identifies potential concerns and escalates non-routine matters appropriately.

Requirements

  • High School Diploma or GED required
  • Minimum of 4 years of advanced administrative, executive assistant, or related support experience
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams)
  • Strong organizational and time-management skills
  • Ability to manage multiple tasks and competing priorities
  • Professional written and verbal communication skills
  • Demonstrated discretion when handling confidential information
  • Candidate must be willing to work EST or CST time zones
Benefits
  • Health insurance
  • 401(k) matching
  • Paid time off
  • Remote work options
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
document preparationexpense report processingbudget trackingcalendar managementitinerary coordinationmeeting logisticsconfidential information handlingreport creationpresentation formattingdeadline tracking
Soft Skills
organizational skillstime-management skillsprofessional communicationdiscretionproblem-solvingprioritizationstakeholder managementmultitaskingattention to detailescalation of issues
Certifications
High School DiplomaGED