Association of Women's Health, Obstetric and Neonatal Nurses (AWHONN)

Events

• Lead planning and execution of annual Section, Chapter, leadership, and webinar events.
• Manage registration, sponsorship fulfillment, and mobile app execution for all Section and Chapter events.
• Serve as primary contact administering all hotel, convention center, venue, audiovisual, catering, and vendor contracts, ensuring compliance with organizational standards and risk management requirements.
• Provide operational leadership for event logistics, including venue management, food and beverage, audiovisual needs, signage, room setups, and attendee experience.
• Partner with external vendors and sourcing agencies to identify and secure hotels and conference venues.
• Manage multiple concurrent event project plans, timelines, deliverables, and cross-functional teams.
• Provide onsite event management support for conferences and meetings as needed.
• Develop and implement event timelines, project plans, and operational procedures.
• Monitor event performance metrics and recommend improvements based on industry standards and attendee feedback.
• Apply best practices from PCMA and leading membership associations to enhance event operations and participant experience.
• Serve as the operational contact for Section and Chapter events, resolving day-to-day questions and escalating strategic or governance issues to the Director as appropriate.
• Monitor compliance with organizational bylaws, policies, reporting requirements, and governance standards.
• Assist volunteer leaders with event planning, member engagement strategies, and operational best practices.
• Maintain accurate records of chapter leadership, activities, event documentation, and organizational compliance.
• Foster strong relationships with volunteer leaders to support engagement, retention, and leadership development.
• Process Section and Chapter financial transactions in coordination with the AWHONN Finance team.
• Develop streamlined financial workflows to reduce administrative burden for Section Secretary/Treasurers.
• Prepare monthly and quarterly financial reports for internal leadership review and chapter distribution.
• Monitor event budgets, sponsorship tracking, and financial reconciliation processes.
• Manage sponsorship fulfillment, invoicing, exhibitor logistics, and onsite sponsor experience.
• Ensure accurate financial documentation and adherence to organizational financial policies.
• Maintain accurate chapter and event financial data within organizational systems.
• Assist with communications, training materials, and operational resources for chapter leaders.
• Support planning and facilitation of volunteer meetings, webinars, and training sessions.
• Provide general operational and administrative support to the Membership & Volunteer Engagement team.
• Other duties as required by business needs.
• Lead across the organization to encourage and strengthen a member and customer-service-focused organizational culture. Serve as a knowledgeable resource about strategies and tactics for exemplary volunteer management and support. Proactively lead discussions and collaborations to improve volunteer success and staff support. Promote a positive work environment for all staff and collaborate effectively with the leadership team.

Senior Manager – Section & Chapter Events