Accounts Receivable Support
Support the effective training and development of the accounts receivable assistant team to provide excellent timely, accurate accounts receivables deliverables
Assist with developing, implementing, maintaining, and evaluating processes and systems which support effective accounts receivable responsibilities
Provide oversight for the preparation of account reconciliations and related reports as needed
Provide oversight for vault management, petty cash handling, daily bank deposits, periodic cash audits and support for making change for ASI service desks
Provide oversight for the preparation, processing, issuance, tracking, and collection of organizational business invoices including but not limited to facility reservations, philanthropic donations, etc.
Works closely with accounting unit to provide monthly accounts receivable aging reports and reconcile subsidiary ledgers to the general ledger
Assist with developing and delivering accounts receivable related training including but not limited to cash handling, deposits, preparing for invoices, and reconciliations
Stay abreast of finance related state, CSU, University, and ASI policies and guidelines and provide updated training for the accounts receivable assistant team, as needed
Provide oversight for data entry tasks and financial reports as needed
Supervisory Responsibilities
Supervise, recruit, hire, train, guide, and evaluate the (2) AR Assistants
Provide oversight and support cross-training to effectively work towards a cohesive, collaborative, and synergistic team
Supervise the work of the team to ensure that work is properly allocated and completed in a timely and accurate manner and guide the priorities of the unit
Other Duties
Actively engage as a department leader in all ASI team learning and training as well as ASI and University meetings, task teams, and committees
Role model the behaviors of ASI core values, constantly challenging one’s mental models as an active learner
Prepare audit items and reports as requested
Assist in the preparation of financial services department budget request items
Assist with other special projects, initiatives, enhance current systems or develop new systems to assist with departmental operations
Perform other related duties as assigned

Requirements

Minimum education includes at least 6 credit hours from the following courses; (*can substitute a year of experience per course) ACC 207/A Financial Accounting for Decision Making ACC 208/A Managerial Accounting for Decision Making ACC 311 Intermediate Accounting I FRL 300 Managerial Finance I FRL 301 Managerial Finance II CIS 310 Management Information Systems TOM 302 Managerial Statistics MHR 301 Principles of Management FRL 367 Corporate Finance Theory FRL 404 Financial Modeling ECO 201 Principles of Economics FRL 460 Commercial Banking
One year of experience in accounts receivable transactions such as billing, cash handling and reconciliations, journal entries, and AR aging, required
Six months of demonstrated experience leading others including but not limited to training, guiding project work, and/or supporting others in a similar role
Demonstrated ability to analyze and interpret financial data sufficient to reconcile ledgers and generate financial reports, as needed
Strong interpersonal skills to establish and maintain effective relationships with staff and customers
Skills in prioritizing tasks and ability to coordinate workflow to comply with deadlines and competing priorities in a timely manner under pressure of deadlines and heavy workload
Skills in working independently and following through on assignments with minimal direction
Skill in systematically organizing material and information to optimize efficiency and minimize duplication of efforts using computer technology
Analytical skills to anticipate potential problems or sensitive situations, recognize relevant factors, and present viable alternatives or solutions
Demonstrated ability to work as part of a team and collaborating with colleagues
Ability to operate and working knowledge of windows software such as Microsoft Excel, Microsoft Access, and Microsoft Word
Ability to satisfactorily complete a background check (including a criminal records check)

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

accounts receivablebillingcash handlingreconciliationsjournal entriesAR agingfinancial data analysisfinancial reportingaudit preparationbudget preparation

Soft Skills

interpersonal skillstask prioritizationworkflow coordinationindependent workorganizational skillsanalytical skillsteam collaborationleadershiptrainingguidance