Accounts Receivable Assistant
Associated Students Inc. at California State Polytechnic University, Pomona
part-time
Posted on:
Location Type: Office
Location: Pomona • California • United States
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Salary
💰 $17 per hour
Job Level
About the role
- Assist in preparing and processing invoices and billing statements for various organizational services, ensuring accuracy and compliance with established policies.
- Perform data entry tasks related to accounts receivable transactions, maintaining precise records of all receivables and billing activities.
- Support the reconciliation of receipt transactions, ensuring alignment with applicable policies and procedures.
- Contribute to the preparation of daily bank deposits.
- Assist in the preparation of monthly accounts receivable aging reports and support the reconciliation of subsidiary ledgers to the general ledger.
- Engage in the collection process for outstanding invoices, communicating professionally with clients and stakeholders.
- Assist in the maintenance and organization of accounts receivable files and documentation for easy retrieval and reference.
- Provide support in the development and implementation of accounts receivable policies and procedures.
- Assist and prepare Donation deposits.
- Assist in donations quarterly reconciliation with Cal Poly Pomona Philanthropic gift processing.
- Assist with front counter operations to include deposits and payments.
- Respond to queries and concerns related to accounts receivable in a timely and customer-focused manner.
- Work collaboratively with other departments to resolve billing discrepancies and provide necessary information.
- Assist in educating and informing staff and account holders about accounts receivable processes and procedures.
- Participate in training sessions and workshops related to accounts receivable functions, cash handling, and other relevant topics.
- Assist in the preparation of audit-related documentation and reports as requested.
- Contribute to special projects and initiatives within the Financial Services Department as assigned.
- Perform other related duties and participate in departmental meetings, learning programs, and committees as required.
Requirements
- High School Diploma or equivalent
- A minimum of 4 units of accounting coursework
- 6 months of experience in accounts receivable transactions, cash handling and accounting, or a related financial role, preferred.
- Proficiency in accounting software and MS Office Suite
- Strong numerical accuracy and attention to detail
- Excellent communication and interpersonal skills
- Ability to manage multiple tasks and adapt to changing priorities.
Benefits
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Applicant Tracking System Keywords
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Hard Skills & Tools
accounts receivabledata entrybilling statementsinvoice processingreconciliationcash handlingnumerical accuracyaudit documentationfinancial reportingdonation processing
Soft Skills
communicationinterpersonal skillsattention to detailcustomer-focusedcollaborationadaptabilitytime managementorganizational skillsproblem-solvingtraining and education
Certifications
High School Diplomaaccounting coursework