Associa

Administrative Assistant

• Associa BC is looking for a full-time, permanent Administrative Assistant to join our New Client Team in our Surrey office. Our office is open concept, and it is easily accessible by transit, and we celebrate our diverse and inclusive office culture with social gatherings and celebrations.
• The Administrative Assistant supports and assists the New Client Team with administrative tasks and provides customer service support. Under moderate supervision, the Administrative Assistant's work will involve contact with trades, developers, owners and Council members. This position is hybrid with the Director determining the in office and work from home days/times.
• Duties:
• The Administrative Assistant is integral to our team. The duties will encompass but are not limited to the following:
• Organizes and prepares correspondence relating to association set up for both existing incoming and new construction
• Coordinating internal tasks to ensure all onboarding steps are completed on time
• Arranges for insurance transfers, appraisal and insurance quotes
• Preparing information packages and introductory communication for new clients
• Arranges for utility and trade transfers
• Obtains and transfers documents for new existing clients and developers
• Deals with calls and emails from and to trades, developers, owners and Council members
• Collaborating with Accounting and Operations to support smooth transitions
• Follows through on numerous SOP’s and requests by NCT Managers and Director
• Occasional on-site meetings with Manager to review new construction project or meet with developer or trades or to take pictures of the hydro meters.
• Other duties, as assigned

Manager

• Looking for a Fresh Start in Property Management? Join the dynamic team at Associa Kelowna, where we’ve built a fully functional, collaborative workplace, with no office politics, just professionals doing great work together.
• This is your opportunity to make a meaningful career move that can truly improve your work, life, and family balance. Discover how rewarding property management can be when you're surrounded by the right team.
• As a licensed Strata Manager (Community Manager), you will be responsible for the relationship management with our strata council clients, handle day-to-day operational, maintenance, administrative, and financial management for the properties within your portfolio. Responsibilities of this position may include, but are not limited to:
• Managing a portfolio of residential strata complexes
• Onboarding new stratas complexes as new contracts are confirmed
• Prioritizing and conducting the business and projects generated by the portfolio in a timely manner
• Managing projects, emergencies, contracts and contractors as generated by the portfolio in a timely manner
• Creating meeting agendas, conducting meetings (some evening meetings required), and following up with accurate minutes
• Administering financial matters of the portfolio including budgeting, analyzing expenses, and reviewing and coding invoices