Assist World

Executive Assistant – Operations Focused

Assist World

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $800 - $1,100 per month

Job Level

About the role

  • Manage inbox and calendar with strong prioritisation
  • Draft clear, professional responses independently
  • Track follow-ups so nothing slips through the cracks
  • Maintain fast response times to leadership messages
  • Maintain HubSpot (pipeline updates and data hygiene)
  • Track sales stages accurately
  • Coordinate meetings with prospects during the sales cycle
  • Support onboarding documentation and internal coordination
  • Draft MSAs, NDAs, and basic agreements from templates
  • Coordinate signatures and organise contract records
  • Keep documentation systems clean and structured
  • Take operational initiatives from concept to completion
  • Research tools, vendors, and process improvements
  • Support light project coordination across sales, marketing, and ops
  • Improve workflows using AI and automation
  • Help build systems in areas where none currently exist

Requirements

  • Have at least 1 year of consistent EA experience
  • Have worked in a startup, tech, or fast-paced agency environment
  • Naturally take ownership of tasks without being chased
  • Can start and finish projects independently
  • Are comfortable working without rigid systems in place
  • Can push back constructively when you see a better way
  • Are highly organised and detail-oriented
  • Have excellent written English
  • A proactive mindset and the confidence to speak up when you see a better way
  • The ability to work independently without needing constant direction
  • Comfort operating in ambiguity and building structure where none exists
  • Strong composure in fast-moving environments
  • A natural sense of urgency and momentum
  • The ability to prioritise effectively when multiple things are happening at once
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $500 entry monthly raffle
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data hygienecontract draftingproject coordinationworkflow improvementAIautomation
Soft Skills
prioritisationindependenceownershiporganisationdetail-orientedwritten communicationproactive mindsetconstructive feedbackcomposuresense of urgency