
Executive Assistant – Operations Focused
Assist World
full-time
Posted on:
Location Type: Remote
Location: Philippines
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Salary
💰 $800 - $1,100 per month
Job Level
About the role
- Manage inbox and calendar with strong prioritisation
- Draft clear, professional responses independently
- Track follow-ups so nothing slips through the cracks
- Maintain fast response times to leadership messages
- Maintain HubSpot (pipeline updates and data hygiene)
- Track sales stages accurately
- Coordinate meetings with prospects during the sales cycle
- Support onboarding documentation and internal coordination
- Draft MSAs, NDAs, and basic agreements from templates
- Coordinate signatures and organise contract records
- Keep documentation systems clean and structured
- Take operational initiatives from concept to completion
- Research tools, vendors, and process improvements
- Support light project coordination across sales, marketing, and ops
- Improve workflows using AI and automation
- Help build systems in areas where none currently exist
Requirements
- Have at least 1 year of consistent EA experience
- Have worked in a startup, tech, or fast-paced agency environment
- Naturally take ownership of tasks without being chased
- Can start and finish projects independently
- Are comfortable working without rigid systems in place
- Can push back constructively when you see a better way
- Are highly organised and detail-oriented
- Have excellent written English
- A proactive mindset and the confidence to speak up when you see a better way
- The ability to work independently without needing constant direction
- Comfort operating in ambiguity and building structure where none exists
- Strong composure in fast-moving environments
- A natural sense of urgency and momentum
- The ability to prioritise effectively when multiple things are happening at once
Benefits
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $500 entry monthly raffle
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data hygienecontract draftingproject coordinationworkflow improvementAIautomation
Soft Skills
prioritisationindependenceownershiporganisationdetail-orientedwritten communicationproactive mindsetconstructive feedbackcomposuresense of urgency