Assist World

Executive Assistant – Head of Legal

Assist World

full-time

Posted on:

Location Type: Remote

Location: South Africa

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Salary

💰 $1,100 per month

Job Level

Lead

About the role

  • Manage and maintain a complex executive calendar
  • Schedule, reschedule, and coordinate internal and external meetings
  • Prioritize requests and protect executive time
  • Coordinate with stakeholders to ensure efficient scheduling
  • Monitor and manage inboxes related to scheduling needs
  • Manage monthly expense reporting using SAP Concur
  • Collect, organize, and upload receipts
  • Submit expense reports accurately and on time
  • Provide expense support for up to three executives
  • Book and coordinate executive travel (primarily train travel)
  • Manage itineraries and scheduling changes
  • Ensure smooth travel logistics and documentation
  • Provide administrative support for the Head of Legal
  • Assist with meeting preparation and documentation
  • Support deck creation and presentation formatting (PowerPoint)
  • Assist with general Microsoft Office-based tasks
  • Maintain organized documentation and digital files

Requirements

  • 3–5+ years experience as an Executive Assistant supporting senior leadership
  • Strong experience in calendar management for executives
  • Experience handling executive expense reporting
  • Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
  • Strong written and verbal English communication skills
  • Ability to work full-time in Eastern Time (US)
  • High level of discretion and professionalism
  • Strong organizational and prioritization skills
  • Experience using SAP Concur (Nice-to-Have)
  • Experience supporting Legal or Corporate Executives (Nice-to-Have)
  • Strong PowerPoint deck creation skills (Nice-to-Have)
  • Canva proficiency (Nice-to-Have)
  • Experience in fast-growing or multi-location companies (Nice-to-Have)
  • Exposure to global operations (Nice-to-Have)
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementexpense reportingPowerPointMicrosoft Office SuiteSAP Concuritinerary managementtravel logisticsdocumentation managementreceipt organizationpresentation formatting
Soft Skills
communication skillsorganizational skillsprioritization skillsdiscretionprofessionalism