Assist World

Executive Virtual Assistant – Operations Support

Assist World

part-time

Posted on:

Location Type: Remote

Location: South Africa

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Salary

💰 $700 per month

About the role

  • Organize and manage a busy inbox: triage, flag priorities, draft replies, and keep threads moving
  • Ensure key items do not fall through the cracks
  • Own calendar coordination: scheduling, rescheduling, confirmations, and meeting logistics
  • Prepare the owner for the day/week by highlighting urgent priorities and deadlines
  • Book and manage travel arrangements (flights, hotels, itineraries, ground transport)
  • Handle personal admin tasks as assigned to reduce the owner's workload
  • Maintain travel checklists and ensure trip readiness (documents, confirmations, timing)
  • Compile and deliver recurring reports needed daily/weekly/meeting-prep
  • Track key metrics and summaries so the owner can review quickly before meetings
  • Create clean, decision-ready reporting packs (clear formatting, insights, and context)
  • Attend meetings early on (or review recordings) to learn the business and workflow
  • Capture action items and decisions, then translate them into trackable tasks
  • Drive follow-ups across the organization to ensure tasks are completed on time
  • Implement and maintain a simple task-tracking workflow using Microsoft Teams Planner
  • Assign tasks to team members after meetings and monitor completion
  • Assist with customer identification research (especially on the logistics side)
  • Support basic CRM/task updates and potential mass email coordination (if needed)
  • Maintain a basic posting calendar and keep the owner "present" online
  • Open to occasional travel support for trade shows in Asia (e.g., Shanghai/Hong Kong)

Requirements

  • 3–5+ years experience supporting an executive (EA/Operations/Chief of Staff-style support ideal)
  • Strong inbox + calendar management experience in a fast-paced environment
  • Confident with numbers, reporting, and Excel/Sheets, with the ability to understand what the data means
  • Strong task/project follow-up skills (able to push accountability tactfully)
  • Highly organized, proactive, and comfortable working with limited structure
  • Excellent written and spoken English (professional and clear)
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementinbox managementtravel arrangementsreportingtask trackingCRM updatesExcelGoogle Sheetsdata analysisproject follow-up
Soft Skills
organizational skillsproactivecommunication skillsattention to detailaccountabilitytime managementadaptabilityproblem-solvingteam collaborationcustomer research