Assist World

Executive Assistant – High-Trust, Proactive

Assist World

full-time

Posted on:

Location Type: Remote

Location: South Africa

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Salary

💰 $1,100 per month

About the role

  • Assemble and format meeting agendas and board materials
  • Coordinate scheduling with board members and stakeholders
  • Track action items, deadlines, and follow-ups
  • Organize and maintain shared documentation (Google Drive / Google Docs repository)
  • Support meeting preparation: confirmations, reminders, context notes, and next steps
  • Own calendar management including:
  • Scheduling calls/meetings across multiple stakeholders
  • Sending clear calendar invites with agendas, dial-in links, and prep notes
  • Confirming appointments in advance and preventing scheduling errors
  • Manage a high-volume inbox (Gmail) with strong prioritization and triage
  • Draft and send emails on behalf of the principal (as requested)
  • Maintain transparent communication and flag anything urgent or unclear immediately
  • Coordinate personal appointments, household logistics, and errands as assigned
  • Provide “context-aware” support: anticipate preparation needs and family coordination
  • Help prevent missed details by adding helpful reminders and checklists
  • Provide administrative coordination across multiple accounts/portfolios/real estate units (tracking, organization, summaries)

Requirements

  • 5+ years experience supporting an executive/principal in a high-trust EA/PA role
  • Extremely detail-oriented with strong follow-through and confirmation habits
  • Strong judgment, integrity, and discretion with sensitive personal/financial info
  • Excellent written English and clear, professional communication
  • Confident calendar and inbox management in fast-moving environments
  • Ability to anticipate needs and proactively prevent problems before they happen
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
detail-orientedstrong follow-throughstrong judgmentintegritydiscretionexcellent written communicationprofessional communicationproactive problem preventionanticipation of needsprioritization