Assist World

Executive Assistant – Global Scheduling, Travel

Assist World

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $800 - $900 per month

About the role

  • Lead and manage complex calendar scheduling across multiple time zones (U.S. & Asia), anticipating conflicts and proactively resolving overlaps.
  • Arrange and oversee all aspects of international travel: flights, accommodations, ground transport, and visa documentation—ensuring seamless and cost-efficient itineraries.
  • Track, reconcile, and submit executive expense reports; maintain accurate records of travel and business-related expenses.
  • Manage high-priority administrative and project-based tasks, including preparation of executive-level documents, presentation decks, reports, and action plans.
  • Serve as the primary liaison between executives and internal teams or external stakeholders; coordinate high-level meetings, off-site events, and strategic sessions.
  • Prepare agendas, organize virtual and in-person meetings, and ensure all materials are delivered in advance to stakeholders.
  • Provide on-demand executive-level support across various departments, ensuring confidentiality and accuracy in all deliverables.

Requirements

  • 5+ years of experience supporting C-suite executives or senior leadership in fast-paced, global, or venture-backed organizations.
  • Demonstrated ability to manage complex international calendars and coordinate multi-leg international travel independently.
  • Advanced proficiency in Microsoft Office Suite, Google Workspace, and global travel/expense management tools (e.g., Concur, TripActions).
  • Outstanding organizational skills with an ability to prioritize and pivot as needed in dynamic environments.
  • Strong verbal and written communication skills with cultural sensitivity to engage with diverse, international teams.
  • Proven ability to exercise discretion, sound judgment, and maintain confidentiality at the highest level.
  • Comfortable making independent decisions and taking initiative with minimal guidance.
  • Fluency in English required; Mandarin or Korean proficiency is a strong plus.
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementinternational travel coordinationexpense report managementdocument preparationpresentation developmentreport writingaction plan creationconflict resolutiondiscretionjudgment
Soft Skills
organizational skillscommunication skillscultural sensitivityindependent decision-makinginitiativeprioritizationadaptabilityconfidentialitystakeholder engagementliaison skills