Business Operations, Accounts Coordinator
Assist World
full-time
Posted on:
Location Type: Remote
Location: Philippines
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Salary
💰 $800 - $1,100 per month
About the role
- Maintain all creator and vendor contracts, invoices, and payment documentation in Google Drive
- Ensure PEAs and contracts are fully countersigned prior to any payment processing
- Create and update contracts using approved templates on an ad hoc basis
- Review influencer invoices against contracts and scopes of work
- Review vendor invoices, route for approval, and submit to Accounting
- Cross-check invoice legitimacy and troubleshoot payment issues or delays
- Monitor pending bills in Bill.com and escalate issues when necessary
- Notify stakeholders when payments are ready for approval and scheduling
- Execute approved payments via credit card when required
- Organize photoshoot and creative assets across Google Drive and Figma
- Set up and manage email and Slack access for team members
- Troubleshoot platform and access-related issues
- Provide support for calendar management, travel booking, and logistics as assigned
Requirements
- Exceptional attention to detail and accuracy
- Strong written communication and documentation skills
- Experience with invoicing, contracts, and payment workflows
- Comfort working with tools such as Google Drive, DocuSign, Bill.com, and Figma
- High judgment, discretion, and accountability
Benefits
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $300 tenure bonus every 6 months
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
invoicingcontract managementpayment processingdocument reviewcalendar managementtravel bookinglogistics
Soft skills
attention to detailwritten communicationdocumentation skillsjudgmentdiscretionaccountability