Assist World

Real Estate Virtual Assistant

Assist World

full-time

Posted on:

Location Type: Remote

Location: South Africa

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Salary

💰 $1,100 per month

About the role

  • Own inbox triage and calendar management
  • Schedule all appointments, inspections, photography, and meetings
  • Maintain CRM accuracy: data entry, tagging, segmentation, notes
  • Build and manage checklists for listings, escrows, and repeat processes
  • Track deadlines, contingencies, and escrow milestones
  • Manage DocuSign, disclosures, and compliance files
  • Perform transaction coordination for buyer and seller transactions
  • Track expenses, invoices, and receipts
  • Create and maintain SOPs and internal documentation
  • Prepare weekly status reports and priority summaries for the agent
  • Coordinate all pre-listing activities remotely
  • Order inspections, staging consults, photography, video, drone
  • Gather and organize seller disclosures
  • Enter and update MLS listings accurately
  • Draft MLS descriptions and marketing copy for agent approval
  • Build property websites and upload all media
  • Proof all marketing materials before release
  • Manage showing instructions and feedback
  • Prepare neighborhood stats, disclosures packets, and pricing docs
  • Track listing timelines and ensure deadlines are hit
  • Create, schedule and publish social media posts across all channels
  • Write marketing captions and copy
  • Create graphics and marketing assets using tools like AI, Canva, and Adobe
  • Using Opusclip, edit videos and upload to all platforms like YouTube and other social channels
  • Format and send email newsletters and market updates
  • Coordinate print materials and farming mailers
  • Maintain website updates and blog posts
  • Manage Google Business profile updates
  • Request, track, and post client reviews
  • Track basic marketing performance metrics
  • Handle inbound leads (Zillow, Realtor.com, website, referrals)
  • Pre-qualify leads via email/text and schedule consults
  • Prepare CMAs and buyer/seller packets for review
  • Draft follow-up emails after client meetings
  • Manage client touchpoints (birthdays, anniversaries, home value updates)
  • Coordinate closing gifts (ordering, shipping, timing)
  • Prepare buyer tour itineraries and moving checklists
  • Track referrals and follow-up timelines
  • Coordinate open house scheduling
  • Prepare open house marketing materials
  • Assign and schedule local runner or open house host
  • Collect sign-in data and enter into CRM
  • Execute follow-up campaigns after open houses
  • Maintain pipeline dashboards and deal tracking
  • Track KPIs and production metrics
  • Monitor listing inventory and market activity
  • Research competitors and comparable listings
  • Assist with listing presentations and pricing strategy docs
  • Research tools, vendors, and tech platforms
  • Act as project manager across all active deals

Requirements

  • Fluent or near-fluent in English (Spanish bilingual a plus)
  • College-educated or equivalent professional experience
  • Experienced in real estate operations, transaction coordination, marketing support, or executive operations
  • Comfortable working independently and managing multiple projects
  • Proactive, detail-oriented, and systems-driven
  • Highly organized, detail-oriented, proactive
  • Comfortable managing multiple projects simultaneously
  • Experienced with: CRMs, Google Workspace apps, Canva, DocuSign, AI Systems, Real estate workflows (strongly preferred)
  • Works US business hours or overlapping core hours
  • Communicates clearly and proactively
  • Flags issues early (no hiding mistakes)
  • Owns outcomes, not just tasks
  • Comfortable enforcing deadlines with vendors and runners
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
transaction coordinationdata entrydeadline trackingmarketing copywritingvideo editingsocial media managementCRM managementproperty website creationemail newsletter formattingKPI tracking
Soft Skills
detail-orientedproactivehighly organizedindependentclear communicationproject managementmulti-taskingproblem-solvingtime managementoutcome ownership