Assist World

Real Estate Virtual Assistant

Assist World

full-time

Posted on:

Location Type: Remote

Location: South Africa

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Salary

💰 $1,100 per month

About the role

  • Own inbox triage and calendar management
  • Schedule all appointments, inspections, photography, and meetings
  • Maintain CRM accuracy: data entry, tagging, segmentation, notes
  • Build and manage checklists for listings, escrows, and repeat processes
  • Track deadlines, contingencies, and escrow milestones
  • Manage DocuSign, disclosures, and compliance files
  • Perform transaction coordination for buyer and seller transactions
  • Track expenses, invoices, and receipts
  • Create and maintain SOPs and internal documentation
  • Prepare weekly status reports and priority summaries for the agent
  • Coordinate all pre-listing activities remotely
  • Order inspections, staging consults, photography, video, drone
  • Gather and organize seller disclosures
  • Enter and update MLS listings accurately
  • Draft MLS descriptions and marketing copy for agent approval
  • Build property websites and upload all media
  • Proof all marketing materials before release
  • Manage showing instructions and feedback
  • Prepare neighborhood stats, disclosures packets, and pricing docs
  • Track listing timelines and ensure deadlines are hit
  • Create, schedule and publish social media posts across all channels
  • Write marketing captions and copy
  • Create graphics and marketing assets using tools like AI, Canva, and Adobe
  • Using Opusclip, edit videos and upload to all platforms like YouTube and other social channels
  • Format and send email newsletters and market updates
  • Coordinate print materials and farming mailers
  • Maintain website updates and blog posts
  • Manage Google Business profile updates
  • Request, track, and post client reviews
  • Track basic marketing performance metrics
  • Handle inbound leads (Zillow, Realtor.com, website, referrals)
  • Pre-qualify leads via email/text and schedule consults
  • Prepare CMAs and buyer/seller packets for review
  • Draft follow-up emails after client meetings
  • Manage client touchpoints (birthdays, anniversaries, home value updates)
  • Coordinate closing gifts (ordering, shipping, timing)
  • Prepare buyer tour itineraries and moving checklists
  • Track referrals and follow-up timelines
  • Coordinate open house scheduling
  • Prepare open house marketing materials
  • Assign and schedule local runner or open house host
  • Collect sign-in data and enter into CRM
  • Execute follow-up campaigns after open houses
  • Maintain pipeline dashboards and deal tracking
  • Track KPIs and production metrics
  • Monitor listing inventory and market activity
  • Research competitors and comparable listings
  • Assist with listing presentations and pricing strategy docs
  • Research tools, vendors, and tech platforms
  • Act as project manager across all active deals

Requirements

  • Fluent or near-fluent in English (Spanish bilingual a plus)
  • College-educated or equivalent professional experience
  • Experienced in real estate operations, transaction coordination, marketing support, or executive operations
  • Comfortable working independently and managing multiple projects
  • Proactive, detail-oriented, and systems-driven
  • Highly organized, detail-oriented, proactive
  • Comfortable managing multiple projects simultaneously
  • Experienced with: CRMs, Google Workspace apps, Canva, DocuSign, AI Systems, Real estate workflows (strongly preferred)
  • Works US business hours or overlapping core hours
  • Communicates clearly and proactively
  • Flags issues early (no hiding mistakes)
  • Owns outcomes, not just tasks
  • Comfortable enforcing deadlines with vendors and runners
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
transaction coordinationdata entrydeadline trackingmarketing copywritingvideo editingsocial media managementCRM managementproperty website creationemail newsletter formattingKPI tracking
Soft skills
detail-orientedproactivehighly organizedindependentclear communicationproject managementmulti-taskingproblem-solvingtime managementoutcome ownership