Assist World

Senior Virtual Assistant – Operations & Executive Support, Marketing, SaaS

Assist World

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $900 - $1,200 per month

Job Level

Senior

About the role

  • Maintain and update internal systems, dashboards, and Google Sheets
  • Perform accurate data entry and data pulling from internal/custom-built tools
  • Learn and navigate proprietary software built by the engineering team
  • Ensure operational data is organized, up to date, and reliable
  • Support internal teams by ensuring client-related workflows are organized
  • Act as a backend support layer for customer operations (non-client-facing)
  • Ensure internal team members have the information, files, and updates they need
  • Maintain task trackers and follow-ups related to client operations
  • Manage inbox and calendar for the founder
  • Track tasks, reminders, and deadlines to prevent missed items
  • Assist with scheduling, follow-ups, and internal coordination
  • Anticipate needs and proactively surface issues before they escalate
  • Use Canva or similar tools to make quick edits using templates (text swaps, simple visuals)
  • Perform very light video editing or graphic adjustments when speed is required
  • Support team members with fast turnaround requests using provided assets

Requirements

  • 5+ years experience as a Virtual Assistant, Executive Assistant, or Operations Assistant
  • Extremely high attention to detail and strong organizational skills
  • Proactive and self-directed (does not wait to be told what to do next)
  • Excellent written English communication (typing/text-based; no voice required)
  • Highly responsive, reliable, and consistent
  • Strong comfort with technology and learning new tools quickly
  • Experience working with founders or fast-moving startups
  • Experience supporting SaaS companies or marketing agencies (nice-to-have)
  • Familiarity with Google Workspace, spreadsheets, and internal dashboards (nice-to-have)
  • Experience with data-heavy or operations-heavy roles (nice-to-have)
  • Canva or basic creative tool experience (nice-to-have)
  • Background working with distributed, international teams (nice-to-have)
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
data entrydata pullingtask trackingvideo editinggraphic adjustmentsschedulinginternal coordination
Soft skills
attention to detailorganizational skillsproactiveself-directedwritten communicationreliabilityresponsiveness