Assist World

Executive Assistant – Operations Coordinator, Startup, Biotech/FoodTech

Assist World

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $800 - $1,100 per month

About the role

  • Schedule and coordinate meetings across multiple stakeholders (customers, investors, advisors, vendors)
  • Manage calendar logistics and confirmations
  • Ensure meetings are properly prepared and all parties are aligned
  • Support flexible scheduling needs within standard working hours
  • Draft and send professional outreach emails using provided templates
  • Support follow-ups for:
  • ○ Investor updates/newsletters
  • ○ Partner/advisor coordination
  • ○ Customer relationship management (limited customer volume;
  • relationship-focused)
  • Route drafts for approval before sending; implement edits quickly
  • Own a rolling task list and execute assigned deliverables end-to-end
  • Support general operations such as:
  • ○ setting up software accounts/tools
  • ○ coordinating insurance/admin items
  • ○ supporting equity/admin coordination tasks
  • ○ coordinating with service providers and external partners
  • Conduct research and provide options with quick summaries (price, specs, best-fit)
  • Source vendors/service providers (e.g., immigration attorney, software tools, equipment)
  • Identify cost-effective purchasing options and send recommendations for approval
  • Assist with basic accounting tasks using QuickBooks (or similar)
  • Help set up accounts, maintain clean records, and pull simple reports
  • Document actions with screen recordings and notes so processes are repeatable
  • Assist with onboarding and employee set-up in HR systems
  • Maintain accurate employee records and basic HR admin workflows (small team)
  • Support consistent workflow visibility via short check-ins:
  • ○ Morning: review tasks and priorities
  • ○ Midday: status check and blockers
  • ○ End-of-day: completion recap + tomorrow planning
  • Track progress and ensure clarity across deliverables

Requirements

  • 3+ years experience in EA, Ops Admin, or high-trust support roles
  • Strong written communication (able to draft clean, professional outreach)
  • Extremely organized and capable of owning tasks independently
  • Comfortable working across multiple priorities and shifting tasks
  • Strong research skills and ability to present options clearly
  • High discretion and professionalism (investor + internal operations exposure)
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
QuickBooksaccounting taskscalendar managementtask managementemail draftingresearch skillsvendor sourcingemployee onboardingHR systemsrecord maintenance
Soft skills
written communicationorganizational skillsindependent task ownershipmulti-priority managementprofessionalismdiscretionrelationship managementcoordinationadaptabilityattention to detail