Assist World

Executive Assistant – Office Operations Coordinator, Medical Device Startup

Assist World

part-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $500 - $700 per month

About the role

  • Manage calendar scheduling and coordination with external groups (Board, investors, partners)
  • Coordinate scheduling around conferences and travel
  • Build and maintain conference agendas and schedules
  • Assist with meeting logistics and reminders (including time zone coordination)
  • Coordinate weekly company lunch ordering and office supply/grocery delivery (e.g., Costco or similar)
  • Maintain basic office operations checklists and recurring tasks
  • Support planning and coordination for company events (off-sites, internal gatherings)
  • Help manage incoming physical/paper mail through a defined process
  • Monitor email/inbound items during early California hours and help ensure timely replies (as aligned with leadership)
  • Post scheduled content provided by the marketing lead
  • Monitor comments/DMs and flag/respond per internal guidelines (as required)

Requirements

  • 3+ years experience supporting executives or teams in an EA/admin/ops role
  • Strong calendar management and scheduling skills across time zones
  • Proactive mindset (able to identify next steps vs. waiting for instructions)
  • Excellent written English and professional communication
  • High attention to detail and strong follow-through
  • Comfortable working with a hybrid team and coordinating with office-based staff
  • Experience supporting startups, medical/healthcare, or regulated environments (nice-to-have)
  • Familiarity with handling mail scanning workflows and document routing (nice-to-have)
  • Experience supporting events/off-sites and conference planning (nice-to-have)
  • Social media posting + inbox monitoring experience (nice-to-have)
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementschedulingevent planningmail scanning workflowsdocument routingsocial media postinginbox monitoring
Soft skills
proactive mindsetexcellent written communicationhigh attention to detailstrong follow-throughability to work with hybrid teams