Assist World

Real Estate Virtual Assistant, Transaction Coordination, Marketing Support

Assist World

part-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $500 - $700 per month

About the role

  • Manage real estate transactions from contract to close
  • Track deadlines, contingencies, and milestones to ensure nothing is missed
  • Coordinate communication between all stakeholders, including buyers, sellers, lenders, title companies, and agents
  • Ensure all required documents are prepared, signed, and submitted on time
  • Maintain accurate transaction records within the CRM and shared systems
  • Monitor and manage inboxes related to transactions, listings, and client communications
  • Conduct timely follow-ups to obtain missing information or documents
  • Communicate professionally with clients via email and occasional phone calls
  • Escalate priority matters with clear summaries and recommended next steps
  • Assist with preparing properties for market
  • Coordinate listing-related workflows and timelines
  • Support administrative tasks related to launching and maintaining active listings
  • Execute basic Facebook and Instagram ad tasks (posting, scheduling, launching campaigns based on direction)
  • Support marketing administration, including campaign setup, monitoring, and reporting
  • Upload, format, and publish blog content
  • Maintain organized records of marketing assets, calendars, and campaign notes
  • Maintain and update CRM records to ensure clean data and consistent workflows
  • Quickly adapt to new systems and tools
  • Experience with GoHighLevel is a plus; experience with similar CRMs is acceptable

Requirements

  • Ownership mindset: Ability to fully manage assigned functions without constant oversight
  • Fast learner: Able to adapt quickly to new tools, workflows, and processes
  • Highly organized: Strong task management, deadline tracking, and follow-through
  • Clear communicator: Confident and professional in written and verbal communication
  • Self-directed: Works proactively and independently once trained
  • Background in real estate operations or transaction coordination (Nice-to-Have)
  • Experience supporting real estate agents, teams, or coaching programs (Nice-to-Have)
  • Familiarity with Facebook and Instagram business tools (Nice-to-Have)
  • Prior experience using GoHighLevel or comparable CRM platforms (Nice-to-Have)
  • Experience with CRM systems (GoHighLevel or similar)
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
real estate transactionsdeadline trackingtask managementdocument preparationmarketing administrationcampaign setupCRM managementcontent publishingad campaign executiontransaction coordination
Soft skills
ownership mindsetfast learnerhighly organizedclear communicatorself-directed