Assist World

Real Estate Virtual Assistant, Transaction Coordination, Marketing Support

Assist World

part-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $500 - $700 per month

About the role

  • Manage real estate transactions from contract to close
  • Track deadlines, contingencies, and milestones to ensure nothing is missed
  • Coordinate communication between all stakeholders, including buyers, sellers, lenders, title companies, and agents
  • Ensure all required documents are prepared, signed, and submitted on time
  • Maintain accurate transaction records within the CRM and shared systems
  • Monitor and manage inboxes related to transactions, listings, and client communications
  • Conduct timely follow-ups to obtain missing information or documents
  • Communicate professionally with clients via email and occasional phone calls
  • Escalate priority matters with clear summaries and recommended next steps
  • Assist with preparing properties for market
  • Coordinate listing-related workflows and timelines
  • Support administrative tasks related to launching and maintaining active listings
  • Execute basic Facebook and Instagram ad tasks (posting, scheduling, launching campaigns based on direction)
  • Support marketing administration, including campaign setup, monitoring, and reporting
  • Upload, format, and publish blog content
  • Maintain organized records of marketing assets, calendars, and campaign notes
  • Maintain and update CRM records to ensure clean data and consistent workflows
  • Quickly adapt to new systems and tools
  • Experience with GoHighLevel is a plus; experience with similar CRMs is acceptable

Requirements

  • Ownership mindset: Ability to fully manage assigned functions without constant oversight
  • Fast learner: Able to adapt quickly to new tools, workflows, and processes
  • Highly organized: Strong task management, deadline tracking, and follow-through
  • Clear communicator: Confident and professional in written and verbal communication
  • Self-directed: Works proactively and independently once trained
  • Background in real estate operations or transaction coordination (Nice-to-Have)
  • Experience supporting real estate agents, teams, or coaching programs (Nice-to-Have)
  • Familiarity with Facebook and Instagram business tools (Nice-to-Have)
  • Prior experience using GoHighLevel or comparable CRM platforms (Nice-to-Have)
  • Experience with CRM systems (GoHighLevel or similar)
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
real estate transactionsdeadline trackingtask managementdocument preparationmarketing administrationcampaign setupCRM managementcontent publishingad campaign executiontransaction coordination
Soft Skills
ownership mindsetfast learnerhighly organizedclear communicatorself-directed