Assist World

Executive Assistant – CEO

Assist World

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $800 - $1,100 per month

About the role

  • Own and manage the CEO’s complex calendar across multiple time zones (US & UK)
  • Schedule, reschedule, and prioritize meetings based on urgency and business impact
  • Coordinate internal and external meetings, including customer calls and interviews
  • Liaise with team members to resolve scheduling conflicts and meeting changes
  • Book and manage domestic and international travel (flights, accommodation, itineraries)
  • Ensure smooth logistics for frequent travel between the US and UK
  • Proactively handle changes, cancellations, and last-minute adjustments
  • General and/or administrative support for special or ad hoc projects
  • Serve as a key communication link between the CEO and internal stakeholders
  • Coordinate interviews and recruitment-related scheduling
  • Maintain clear documentation and meeting organization
  • Assist with preparing and updating slide decks and presentation materials
  • Provide light formatting, organization, and coordination support for executive-facing documents

Requirements

  • 3–4+ years of experience as an Executive Assistant or Senior Administrative Assistant
  • Previous experience supporting executives in a startup environment
  • Strong calendar and scheduling management experience
  • Excellent written and verbal English communication skills
  • Highly organized with strong attention to detail
  • Confident working independently in a remote environment
  • Comfortable managing competing priorities and fast-changing schedules
  • Experience working at a SaaS startup (Nice-to-Have)
  • Comfort working with distributed teams across different time zones (Nice-to-Have)
  • Ability to anticipate scheduling bottlenecks and proactively suggest solutions (Nice-to-Have)
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementscheduling managementtravel coordinationlogistics managementdocument organizationpresentation preparationadministrative supportproject coordinationmeeting coordinationtime zone management
Soft Skills
communication skillsorganizational skillsattention to detailindependent workproblem-solvingadaptabilityprioritizationconflict resolutionproactive thinkingteam collaboration