Executive Assistant – CEO
Assist World
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇵🇭 Philippines
Visit company websiteSalary
💰 $800 - $1,100 per month
Job Level
Mid-LevelSenior
About the role
- Own and manage the CEO’s complex calendar across multiple time zones (US & UK)
- Schedule, reschedule, and prioritize meetings based on urgency and business impact
- Coordinate internal and external meetings, including customer calls and interviews
- Liaise with team members to resolve scheduling conflicts and meeting changes
- Book and manage domestic and international travel (flights, accommodation, itineraries)
- Ensure smooth logistics for frequent travel between the US and UK
- Proactively handle changes, cancellations, and last-minute adjustments
- General and/or administrative support for special or ad hoc projects
- Serve as a key communication link between the CEO and internal stakeholders
- Coordinate interviews and recruitment-related scheduling
- Maintain clear documentation and meeting organization
- Assist with preparing and updating slide decks and presentation materials
- Provide light formatting, organization, and coordination support for executive-facing documents
Requirements
- 3–4+ years of experience as an Executive Assistant or Senior Administrative Assistant
- Previous experience supporting executives in a startup environment
- Strong calendar and scheduling management experience
- Excellent written and verbal English communication skills
- Highly organized with strong attention to detail
- Confident working independently in a remote environment
- Comfortable managing competing priorities and fast-changing schedules
- Experience working at a SaaS startup (Nice-to-Have)
- Comfort working with distributed teams across different time zones (Nice-to-Have)
- Ability to anticipate scheduling bottlenecks and proactively suggest solutions (Nice-to-Have)
Benefits
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $300 tenure bonus every 6 months
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementscheduling managementtravel coordinationlogistics managementdocument organizationpresentation preparationadministrative supportproject coordinationmeeting coordinationtime zone management
Soft skills
communication skillsorganizational skillsattention to detailindependent workproblem-solvingadaptabilityprioritizationconflict resolutionproactive thinkingteam collaboration