Business Operations Manager
Ashby Electrical Limited
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $105,000 - $145,000 per year
About the role
- Design and maintain cross-team coordination systems: project trackers, operational dashboards and workflow tools that support visibility, and decision making across FAR.AI.
- Manage FAR.AI’s operational requests pipeline – triaging cross-team support needs, assessing resource implications, and ensuring requests are scoped, prioritized, and resolved efficiently.
- Coordinate cross-functional initiatives that require alignment across multiple teams, managing dependencies, timelines, and stakeholder communication.
- Own operational projects end-to-end, from scoping through implementation (e.g. building a new grant tracking system, or re-designing onboarding workflows with team leads), or driving specific pieces of larger initiatives.
- Evaluate, optimize, and maintain FAR.AI’s operational tool stack and knowledge management systems, identifying opportunities for process automation and systems integration as FAR.AI scales.
- Support organizational processes like onboarding, quarterly retrospectives, and recurring operational rhythms.
- Spot operational risks, process gaps, and emerging compliance requirements, and propose solutions to leadership.
- Drive continuous improvement across FAR.AI’s operations – identifying inefficiencies, eliminating unnecessary complexity, and redesigning systems so the organization can scale with clarity, speed, and control.
- Coordinate FAR.AI's grantmaking operations across the full lifecycle: from grant review and due diligence through disbursement, monitoring and evaluation, designing the systems and processes that support each stage, and ensuring compliance with internal policies and nonprofit regulations.
- Own end-to-end grant compliance across funds FAR.AI receives, managing funder reporting workflows and deadline coordination across internal teams.
- Coordinate organization-wide compliance processes, including documentation, record-keeping, regulatory filings, and deadline management, in partnership with Finance, People Operations, and external legal counsel.
- Support compliance-related research across international and domestic operations, flagging regulatory ambiguities to leadership and legal counsel.
Requirements
- 4-7 years of professional experience in operations, consulting, program/project management, compliance, or grants management
- Experience designing or managing compliance processes, grant administration, or regulatory reporting
- Track record of building operational systems or processes
- Experience coordinating work across multiple teams or departments
- Strong written communication skills, including the ability to produce clear policy documentation, process guides, and stakeholder communications
- Genuine motivation for mission-driven work.
- Experience in startups, nonprofits, or organizations where you wore multiple hats (Preferred)
- Background in grants management or tax-exempt organizations compliance (Preferred)
- Familiarity with tools like Asana, Airtable, Notion, or Coda (Preferred)
- Experience building automations or workflows for efficiency gains (Preferred)
Benefits
- Comprehensive benefits package
- Paid for work-related travel and equipment expenses
- Catered lunch and dinner at our offices in Berkeley
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
operations managementcompliance processesgrant administrationregulatory reportingprocess optimizationproject managementworkflow designprocess automationsystems integrationrisk assessment
Soft Skills
cross-team coordinationstakeholder communicationwritten communicationproblem-solvingcontinuous improvementorganizational skillsleadershipmotivation for mission-driven work