Arthur Cox LLP

Executive Assistant – Litigation

Arthur Cox LLP

contract

Posted on:

Location Type: Hybrid

Location: Dublin • Ireland

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About the role

  • Provide comprehensive administrative and secretarial support to partners and senior associates in the Litigation Department team.
  • Manage the billing process, including time entry, invoicing, and follow-up on outstanding payments.
  • Liaise with the firm's finance department regarding the management of client accounts and transaction-related payments.
  • Manage AML requirements for client onboarding, ensuring all procedures are followed.
  • Manage auditing requests for clients.
  • Maintain and organise physical and electronic files, ensuring all records are up-to-date and easily accessible.
  • Coordinate and manage communication with clients and other stakeholders.
  • Arrange meetings, conference calls, and travel itineraries.
  • Prepare, proofread, and format a variety of legal documents, including agreements, pleadings, correspondence and other related documents
  • Prepare and format Court booklets and e-bibles.
  • Other administrative tasks as required.

Requirements

  • Experience assisting with the management of medical negligence, personal injury, product liability and healthcare litigation.
  • Proficiency in AML procedures for client onboarding and document management systems.
  • Working knowledge of Elite 3E and other legal practice management software.
  • Strong organisational skills with attention to detail and the ability to manage multiple tasks under tight deadlines.
  • Proficiency in Microsoft 365 Office Suite (Word, Excel, PowerPoint).
  • Excellent communication skills, both written and verbal.
  • Willingness to be flexible to the needs of the Firm.
Benefits
  • Competitive salary
  • 25 days annual leave
  • Hybrid working policy
  • Immediate pension scheme
  • Comprehensive health and wellness benefits including full gym and wellness programme
  • TaxSaver and Bike to Work scheme
  • Wide-ranging opportunities for involvement in internal committees
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
billing processtime entryinvoicingAML proceduresdocument management systemslegal document preparationproofreadingformattingCourt bookletse-bibles
Soft Skills
organisational skillsattention to detailability to manage multiple taskscommunication skillsflexibility