Corporate Operations Specialist
Artex Risk Solutions
full-time
Posted on:
Location Type: Office
Location: Naples • Florida • United States
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About the role
- Responsible for identifying Corporate Legal Team's operations solutions and processes including handling sensitive legal and corporate documents and contracts
- Review, draft, and provide feedback on legal policies and documents managed by the Corporate Legal Team
- Assist with schedules, organization of corporate team and process for both internal and external engagements, including but not limited to coordination of domestic and international travel arrangements for the Corporate Deputy General Counsel
- Demonstrate effective time management to successfully execute assignments from the Corporate Legal Team, ensuring high-quality deliverables are completed within strict deadlines
- Prepare, format, and proofread legal documents, correspondence, presentations, and reports
- Conduct review of basic agreement terms, identify and flag non-standard, and escalate to the appropriate Corporate Legal Team member
- Responsible for contract management of Corporate Legal Team agreements, including the initial request, preparation, and review of contracts, matter type designation, signature process, entry into electronic contract system, and the generation of reports for departmental leaders
- Develop, organize, and implement process improvements and operational efficiencies for the Corporate Legal Team to enhance workflow
- Draft and distribute internal communications on behalf of the Corporate Deputy General Counsel and Corporate Legal Team
- Foster strong working relationships across departments to enhance collaboration and support the operational effectiveness of the Corporate Legal Team
- Some travel may be required to support certain Corporate Legal Team meetings or project-related activities (approximately 10%)
Requirements
- Bachelor’s degree or equivalent professional certification required
- A minimum of three (3) years of experience in the corporate field (or equivalent experience), legal, finance, sales, or other corporate environment
- Experience in reviewing terms and managing contractual terms across agreements
- Experience in a medical device, pharmaceutical or other healthcare environment preferred
- Excellent verbal, written, analytical, project, research, organizational, and interpersonal skills with a sharp attention to detail and the ability to handle multiple priorities simultaneously while meeting deadlines
- Strong follow through skills are important
- Ability to work independently and interact with all levels of management
- Highly discrete individual who can handle sensitive and confidential information
- Excellent communication and customer service skills
- Excellent attention to detail, proofreading and organizational skills
- Ability to handle multiple tasks simultaneously
- Expert in Microsoft PC based programs (MS Office: Word, Excel, Power Point, Outlook, Project), fax machine, laser printer, scanner, copier, telephone.
Benefits
- Medical, Dental and Vision Insurance
- Company-Provided Life Insurance
- Voluntary Life Insurance
- Flexible Spending Account (FSA)
- Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness)
- Matching 401(k) Retirement Plan
- Annual Bonus
- Wellness Incentive Program
- Free Onsite Medical Clinics
- Free Onsite Lunch
- Tuition Reimbursement Program
- Trip of a Lifetime
- Paid Parental Leave
- Paid Time Off
- Volunteer PTO
- Employee Assistance Provider (EAP)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
contract managementlegal document draftingpolicy reviewagreement terms reviewprocess improvementoperational efficiencyproject managementanalytical skillsattention to detailcustomer service
Soft Skills
time managementorganizational skillsinterpersonal skillscommunication skillsability to handle multiple prioritiesdiscretionindependencecollaborationstrong follow throughability to meet deadlines
Certifications
Bachelor’s degreeprofessional certification