Event Project Manager, US
IDC
Events & Marketing Coordinator
Arootah
full-time
Posted on:
Origin: • 🇺🇸 United States • New York
Visit company websiteSalary
💰 $65,000 - $85,000 per year
Job Level
JuniorMid-Level
About the role
- Develop and execute social media campaigns to build awareness and maximize event attendance across LinkedIn, Instagram, and other platforms
- Partner with influencers, creators, and strategic accounts to extend event reach and credibility
- Collaborate with the social media team to create engaging content (posts, stories, reels, videos, graphics) tied to key event dates
- Track performance and optimize campaigns to convert engagement into registrations and attendance
- Coordinate logistics for virtual and in-person events including venue selection, scheduling, hotel/travel, vendor management, and run-of-show
- Prepare event collateral including speaker briefs, signage, decks, branded materials, and printed/produced items
- Collaborate with sales and marketing teams for targeted outreach to clients, prospects, VIPs, and speakers
- Capture event content (photos, video, testimonials) for repurposing into post-event campaigns
- Support post-event lead management and follow-up coordination in HubSpot
- Draft copy and coordinate outbound campaigns (newsletters, invites, sequences) to drive attendance and nurture leads
- Manage HubSpot CRM records: ensure accurate tagging, pipeline tracking, and lead handoffs
- Deliver reports on campaign performance, engagement, and attendance impact
- Contribute to integrated marketing campaigns that build brand visibility and drive participation
- Maintain workflows and task boards in ClickUp
- Partner with the Chief of Staff, CMO, and Global Director of Revenue Strategy & Growth on cross-functional projects
- Capture meeting notes, manage follow-ups, and track accountability across teams
- Maintain organization of SharePoint, ClickUp, and dashboards for project visibility
- Provide ad hoc support for executive initiatives
Requirements
- 2–4 years of experience in event coordination and marketing, with proven social media campaign management
- Demonstrated success executing end-to-end event logistics and promotional campaigns
- Strong organizational and project management skills with the ability to juggle competing priorities
- Proficiency with HubSpot CRM (or similar) including reporting and lead management
- Familiarity with tools such as ClickUp, Canva or Adobe, and scheduling platforms
- NYC area availability for in-person events and vendor coordination
- Bonus Points If You Have experience in finance, wellness, or startups
- Experience with printing and shipping logistics for event materials
- Background in influencer partnerships or creator collaborations
- A track record of growing engagement and attendance through integrated marketing campaigns
