ARK

Deputy Head of Procurement

ARK

full-time

Posted on:

Location Type: Remote

Location: United Kingdom

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Job Level

Lead

Tech Stack

ERP

About the role

  • Responsible for managing the department's daily operations, ensuring tasks are conducted efficiently, effectively, and compliantly.
  • Serve as the initial point of contact for resolving operational issues and process inefficiencies, and escalate to the Head of Department when necessary.
  • Provide guidance and coaching to department staff and encourage collaboration and knowledge sharing to develop a cohesive, high-performing team.
  • Stand in for the Head of the Department to maintain continuity in leadership and decision-making when required.
  • Supervise and assist in drafting high-value and complex procurement documentation, such as tenders, contracts, and service agreements.
  • Conduct pre-checks of procurement documents to ensure they are drafted to a high standard of English, comply with ARK's protocols, and adhere to procurement best practices.
  • Provide constructive feedback to team members, supporting their development in producing high-quality, audit-ready documents.
  • Review procurement and logistics plans, identify challenges and develop solutions to minimise their impact on project delivery.
  • Support team members in resolving operational challenges by assisting them in identifying and framing problems and developing solutions.
  • Conduct risk assessments and develop contingency plans for high-risk and high-value activities.
  • Identify gaps, inefficiencies, and areas for improvement in procurement processes.
  • Collaborate with the Head of Department to develop solutions to enhance and optimise staff and department performance.
  • Develop and deliver training sessions for staff.
  • Assist L&P Officers with personal development plans.

Requirements

  • A degree in supply chain management, full MCIPS accreditation (or significant progress towards completion) or equivalent experience.
  • Fluent English, with strong written and verbal communication skills, including the ability to draft, review, and proofread contracts and related documentation.
  • Ideally, a minimum of four years’ experience working within the public sector, grant-funded, or charity environments.
  • Demonstrated leadership abilities, with experience in guiding teams and advising stakeholders on best procurement practices.
  • Excellent communication and interpersonal skills, with the ability to influence and build relationships with diverse stakeholders.
  • Proficiency in Microsoft Office Suite, ERP systems, and other procurement-related tools.
  • Full MCIPS.
  • MSc in Supply Chain Management.
  • Foreign language - preferably Arabic or French.
  • Experience or knowledge of procurement within the defence, military, or law enforcement sector.
  • Competency with MS SharePoint and MS Dynamics.
  • Working within a culturally diverse environment.
Benefits
  • Impactful Work: Your expertise will directly impact the lives of those in need.
  • Global Reach: Collaborate with international experts and local stakeholders.
  • Innovation: Engage in pioneering solutions for sustainable change.
  • Career Growth: Expand your horizons with varied projects and challenges.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
procurementcontract draftingrisk assessmentprocess improvementtraining developmentdocument reviewlogistics planningproblem-solvingaudit readinessstakeholder advising
Soft skills
leadershipcommunicationinterpersonal skillscollaborationcoachinginfluencingrelationship buildingteam developmentconstructive feedbackcultural awareness
Certifications
MCIPSMSc in Supply Chain Management