Arcadis

Executive Assistant

Arcadis

full-time

Posted on:

Location Type: Hybrid

Location: Newark • New Jersey • United States

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Salary

💰 $85,000 - $120,000 per year

About the role

  • Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources.
  • Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements.
  • Act as a liaison between the executives and internal/external stakeholders, always maintaining effective communication and professionalism.
  • Prioritize and handle incoming communication, including emails, phone calls, and inquiries, with discretion and responsiveness.
  • Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics.
  • Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity.
  • Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes.
  • Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment.
  • Attend meetings and draft minutes as directed.
  • Keep the executive apprised of time-sensitive or priority matters, ensuring appropriate follow up takes place.
  • Develop and manage internal processes to expedite workflow.
  • Maintain paper and electronic filing systems, including confidential and sensitive information.
  • Perform other administrative duties and special projects as needed.

Requirements

  • Minimum of 5 years proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management.
  • Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly.
  • Excellent written and verbal communication skills, with strong attention to detail and accuracy.
  • Demonstrated ability to work independently, take initiative, and anticipate the needs of executives.
  • A professional and approachable demeanor, with strong interpersonal skills to interact with diverse stakeholders.
  • Bachelor's degree or relevant educational background is preferred, but not mandatory
Benefits
  • medical
  • dental
  • vision
  • EAP
  • 401K
  • STD
  • LTD
  • AD&D
  • life insurance
  • paid parental leave
  • reward & recognition program
  • optional benefits including wellbeing benefits
  • adoption assistance
  • tuition reimbursement
  • nine paid holidays
  • 15 days PTO that accrue per year
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementdocument preparationreport organizationdata researchworkflow optimizationfiling systems management
Soft Skills
communicationprofessionalismattention to detailinitiativeinterpersonal skillsdiscretionresponsiveness