Aramark

Administrative Assistant

Aramark

full-time

Posted on:

Location Type: Office

Location: Fremont • California • United States

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Salary

💰 $21 - $27 per hour

About the role

  • Provide general administrative support to the Finance Manager
  • Order office supplies and maintain inventory to ensure operational efficiency
  • Help prepare, update, and maintain financial reports daily
  • Support the AR and AP team when needed
  • Assist with journal entries, accruals, and month-end close tasks
  • Maintain organized accounting files and documentation for audits
  • Help maintain compliance with financial regulations and company standards
  • Maintain organized filing systems (digital and physical) for easy retrieval of documents
  • Serve as a liaison across departments to ensure collaboration and timely execution of tasks
  • Handle confidential information with discretion and professionalism
  • Perform other general administrative tasks as assigned
  • Audit timesheets weekly and maintain accurate payroll records

Requirements

  • Proven track record of managing and delivering projects to strict deadlines
  • Exceptional attention to detail and organizational skills
  • Strong written and verbal communication abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to prioritize tasks and manage multiple responsibilities simultaneously
  • Professional demeanor and ability to maintain confidentiality
  • Collaborative mindset with strong interpersonal skills
  • Previous experience in an administrative or executive assistant role preferred
  • High school diploma required; associate or bachelor’s degree in business administration or related field is a plus
Benefits
  • Comprehensive benefit programs and services including medical, dental, vision, and work/life resources
  • Retirement savings plans like 401(k)
  • Paid days off such as parental leave and disability coverage
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
financial reportingjournal entriesaccrualsmonth-end closepayroll managementinventory managementauditingcompliancedocument management
Soft Skills
attention to detailorganizational skillswritten communicationverbal communicationtask prioritizationconfidentialityinterpersonal skillscollaborationprofessionalism
Certifications
high school diplomaassociate degreebachelor's degree