Coordinator, Supply Operations
Aquarion Water Company
full-time
Posted on:
Location Type: Office
Location: Shelton • Connecticut • United States
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Salary
💰 $25 - $29 per hour
About the role
- Run monthly operating and financial data reports for annual operating budget.
- Summarise variance reports, evaluate variances and update spreadsheets for all divisional supervisors within the Supply Operations department as well as the Director, Supply Operations.
- Publish and distribute departmental reports to internal and external customers in a timely manner.
- Assign WBS Element numbers (capital projects) for Supply Operations Staff.
- Track and Analyze Capital Projects on a monthly basis prepare reports for Director of Supply Operations.
- Create Chemical and Electrical Requisitions in SAP after bids are accepted on a yearly basis.
- Monitor Chemical inventory and assist in monthly reconciliation with SAP inventory.
- Assist Manager of Support Programs in preparing and reviewing weekly reports on electrical, oil and natural gas use
- Review and process invoices (50-75 per week) in an efficient and accurate manner as well as respond to vendor inquiries.
- Monitor Time Administrators to ensure accuracy in the time approval process for all exempt and non-exempt Supply Operations employees.
- Approve and review time-sheets for VP’s direct reports.
- Support the Department in SAP training initiatives and assist in company-wide SAP related projects.
- Perform other administrative support services for the department, including SAP data entry, requisitioning, and scheduling business meetings.
- Work with staff related on-boarding and departure process by following the on-boarding process defined by HR and the Department.
Requirements
- Minimum 3 years in administrative position
- Minimum of 3 years’ experience in financial, utility, project management reporting or scheduling systems and software.
- Excellent Customer Service Skills
- Good written and oral communication skills
- Must be detail oriented with excellent organization skills.
- High competency in use of spreadsheets Excel, Word, Outlook, Power Point, and SAP.
- Must have ability to complete tasks with minimal supervision.
- Must be self-motivated and be able to make decisions independently.
- Must have ability to analyze problems and take appropriate corrective action.
- Must be able to manage multiple tasks simultaneously.
- Must be able to set priorities.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
financial reportingvariance analysisdata analysisproject managementinvoice processingrequisitioningtime approval processSAP data entrycapital project trackinginventory reconciliation
Soft Skills
customer servicewritten communicationoral communicationdetail orientedorganizational skillsself-motivatedindependent decision makingproblem analysistask managementpriority setting