april april

Executive Assistant – Office Manager

april april

full-time

Posted on:

Location Type: Hybrid

Location: New York City • New York • United States

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Salary

💰 $90,000 - $110,000 per year

About the role

  • Manage complex, fast-changing calendars for two executives, balancing internal priorities with external demands.
  • Coordinate travel, meetings, and logistics with speed and accuracy.
  • Act as a gatekeeper and trusted liaison between executives and internal/external partners.
  • Prepare briefings, decks, talking points, and follow-up notes.
  • Support cross-functional projects and ad hoc initiatives as needed.
  • Manage expenses, invoices, and basic budget tracking.
  • Help coordinate team meetings, and company events.
  • Partner with other team members to keep leadership aligned and informed.
  • Demonstrates strong proactivity and ownership by anticipating executive needs, independently identifying and resolving issues, and taking full responsibility for outcomes.
  • Handle sensitive and confidential information with discretion.
  • Assist in the upkeep of NYC HQ by updating inventory, restocking the pantry and ordering supplies.
  • Fosters a comfortable, well-functioning office environment by proactively managing logistics, anticipating team needs, and ensuring the workspace supports productivity and professionalism.

Requirements

  • 4+ years of experience supporting senior leaders in a startup or high-growth environment.
  • Exceptional organization, prioritization, and follow-through skills.
  • Strong written and verbal communication skills.
  • Comfort working in ambiguity and adapting to change quickly.
  • High level of judgment, discretion, and emotional intelligence.
  • Preferred: Experience at an early-stage or scaling startup.
  • Preferred: Experience supporting multiple executives simultaneously.
  • Preferred: Familiarity with tools such as Google Workspace, Slack, Notion, or similar.
Benefits
  • Offers Equity 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
organizationprioritizationfollow-throughwritten communicationverbal communicationjudgmentdiscretionemotional intelligenceproactivityownership